Administrative Assistant

Description We are looking for a skilled Administrative Assistant to join our team in Newport Beach, California. This contract-to-permanent position offers a dynamic mix of remote work and occasional onsite tasks, including event support. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a detail-oriented environment.

Responsibilities:

- Provide comprehensive administrative support, including managing calendars, scheduling meetings, and preparing reports or presentations.

- Coordinate communication efforts, both internally and with clients, ensuring accuracy and effective communication.

- Assist with planning and executing events, including logistics and onsite support.

- Maintain organized records and data management systems using digital platforms.

- Handle confidential information with a high level of discretion and care.

- Support workflow automation initiatives and contribute to improving operational processes.

- Collaborate with team members to ensure smooth daily operations and resolve challenges effectively.

- Assist during speaking engagements by providing logistical and administrative support.

- Utilize Microsoft Office Suite tools proficiently for various administrative tasks. Requirements - Minimum of 3 years of experience in an administrative role, preferably in financial or detail-oriented services.

- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

- Strong organizational and multitasking skills with attention to detail.

- Excellent written and verbal communication abilities.

- Ability to work independently and manage time effectively.

- Experience with data entry and maintaining accurate records.

- Comfortable working remotely with occasional onsite requirements.

- Ability to support events and speaking engagements as needed. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .