Special Assistant and Coordinator

* Only permanent employees in the civil service title, comparable title (under 6.1.9), eligible for the 55a program, and those that are reachable in the civil service list are eligible to apply. *

** This position may be eligible for remote work for up to 2 days per week, pursuant to the Remote Work Pilot Program. **

The NYC Department of Consumer and Worker Protection (DCWP) protects and enhances the daily economic lives of New Yorkers to create thriving communities. DCWP licenses nearly 45,000 businesses in more than 40 industries and enforces key consumer protection and workplace laws that apply to countless more. By supporting businesses through equitable enforcement and access to resources, DCWP protects the marketplace from predatory practices and strives to create a culture of compliance.

DCWP empowers consumers and working families by providing the tools and resources they need to achieve financial health and work-life balance. DCWP also conducts research and advocates for public policy that furthers its work to support New York City’s communities. For more information about DCWP and its work, call 311 or visit DCWP /dcwp, sign up for its newsletter, or follow on its social media sites, X, Facebook, Instagram, and You Tube.

The General Counsel Division is seeking a Special Assistant and Coordinator, who will be responsible for coordinating legal and non-legal projects, analyzing processes and procedures, and devising strategies for increased efficiency, and generally tracking and moving the work of the General Counsel Division. This person will also be responsible for coordinating the schedules of the General Counsel and Deputy General Counsel.

The ideal candidate has experience working with attorneys, juggling multiple priorities, and working independently and as part of a team. The position includes ad hoc administrative tasks, as necessary.

• Research and draft documents such as correspondence, memoranda, invoices, protocols, and procedures;
• Perform investigations and fact-finding for projects overseen by the General Counsel and Deputy General Counsel;
• Coordinate and schedule travel, meetings, and appointments for the General Counsel and Deputy General Counsel;
• Prepare agendas, schedules, and reports for meetings and presentations; record and distribute minutes or other records for meetings;
• Retrieve information, as requested, from records, email, minutes, and other related documents; prepare written summaries of data when needed;
• Assist with divisional operations like budget planning, recruitment and onboarding, and staff trainings;
• Provide back-up support for the external audit process;
• Help resolve and respond to administrative inquiries and questions;
• Manage document systems and organization, including administrative records in coordination with Law Department;
• System evaluation and optimization; and
• Lead ad hoc projects at the direction of the General Counsel and Deputy General Counsel.

Qualification Requirements: A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement:
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

• Exceptional organizational skills
• Excellent computer skills, including MS Word, Excel, Outlook and Power Point
• Demonstrated aptitude and a power-user with online research platforms or research databases, technology and the internet
• Ability to take ownership of projects and processes and work independently
• Strong analytical, problem-solving and time management skills
• Strong aptitude for research, due diligence and attention to detail, to ensure accuracy of work product
• Experience handling multiple priorities with competing deadlines
• Excellent verbal and written communication skills
• Legal or research background desired
• Ability to read and understand laws, rules and regulations
• Experience working with attorneys strongly desired
• Proficiency in Microsoft Office, Adobe Professional, Westlaw and other legal-related software…