Administrative Assistant

It’s fun to work in a company where people truly BELIEVE in what they're doing!

Avid is looking for an experienced Administrative Assistant to support its operations & functions. You will report to the Executive Administrator and Coordinator.

Remote opportunity, ideally near Burlington MA and able to commute into the office from time to time.

• Proactively manage the executive's complex calendar, prioritizing meetings and ensuring alignment with strategic objectives.
• Arrange complex domestic and international travel and itineraries utilizing SAP/Concur.
• Prepare, review, and submit accurate expense reports for executives on time, reconciling credit cards and ensuring policy adherence.
• Create & track all department PO's while working closely with contracts team to make sure SOWs are accurate, align with company policy & are fully executed.
• Efficiently prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Maintain Outlook distribution lists for each Executive’s functional area.
• Assist Executive with Workday & Concur entries and approvals as needed.
• Tradeshow or other department sponsored event support;
  Create, manage and reconcile all PO’s related to events;
  Manage room blocks, staffing lists & contact lists; compose and send registration & travel communications to staff;
  Organize and plan events as needed.
• Management of vendor contracts from receipt through Finance, Legal and Executive signature. Including but not limited to;
  New vendors, Trade shows, Hotel blocks, Field events, Customer meetings.
• Assist with scheduling coordination of all Demo, Executive and Workflow meetings for major trade shows (NAB, IBC, AES) manage functional calendars, contacts and meeting logistics.
• Manage department office supplies, subscriptions, memberships, equipment and information technology.
• Receive, screen and handle telephone calls, mail, and other correspondence.

• A minimum of 3 years’ previous executive support experience.
• Bachelor’s Degree
• Highly resourceful team player with the ability to be extremely effective independently and with little direction
• Proficient in use of MS Office Suite (Outlook, Teams, One Note, Excel, PowerPoint, Word), Net Suite, SAP Concur, Workday.

• Join a global team and experience a dynamic, collaborative work environment that fosters innovation and growth.
• Remote work model offering flexibility to balance work and life.
• Access to development programs with strong support and mentoring to help you grow and advance within the company.
• Equal opportunity employer committed to diversity, inclusivity, and creating a welcoming environment for all employees.
• Attractive benefits package including health & life insurance, referral rewards, and generous leave policies to ensure a healthy work-life balance.

Avid empowers creators in film, television, music, and live events with cutting-edge technology and collaboration tools. At Team Avid, we are passionate about pushing the boundaries of innovation in a dynamic, collaborative environment. Our core values—empowerment, trust, inclusivity, and passion—define who we are. If you thrive in a fast-paced, transformative setting where your contributions matter, we’d love to have you on board.

Learn more at

Avid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

US Pay Transparency Range $55,000.00 - $70,000.00

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us.