Executive Assistant

Executive Assistant

80 – 100%
· Permanent position
· Immediately or by agreement
· Home office option

For our executive management team at Migros Online, we are seeking a highly organised, versatile and proactive Executive Assistant. Working most closely with our CEO, Katrin Tschannen, you will provide comprehensive support to her and the entire executive leadership team, help maintain structure and efficiency, and assist with events, data prep and initiatives that improve our daily operations.

• Organise and coordinate leadership meetings, events and workshops for the Executive Committee as well as for other departments. Handle full event logistics, e.g. venue booking and agenda preparation.
• Coordinate and schedule onsite, offsite and online leadership meetings and take accurate and professional meeting minutes, summarising key points, decisions, and action items.
• Leverage tools like Confluence to maintain documentation and streamline workflows. Identify opportunities for automating repetitive tasks and implementing efficiency improvements in our processes.
• Preparation of different documents such as Powerpoint presentations for workshops and various internal communication channels and platforms.
• Provide calendar support for the Executive Committee, including scheduling meetings and managing conflicting diaries among participants.
• Project Management: take on overarching administrative projects such as organising townhalls, office spaces or employee events.
• Manage physical mail and improve processes by digitising senders.

• Min. 3 years' experience as an (Executive) Assistant
• Completed apprenticeship (EFZ) in a commercial field, or a higher level of education
• English (Fluent)
• At least 3 years' proven experience in an administrative or assistant role, preferably supporting senior leadership.
• Thanks to your exceptional organisational skills and attention to detail you can manage multiple priorities and stay on top of ample demands, plus adapt to changing needs in a fast-paced environment.
• You boast a high level of digital proficiency, including familiarity with tools like Confluence and other collaboration platforms. Your strong communication skills aid professional documentation.
• You are known for your proactive, positive, versatile and solution-oriented mindset, with a passion for process automation and efficiency.
• At Migros Online we look for a high level of openness and flexibility, ready to take over new tasks and lend a hand where needed, sometimes outside of your "official scope" because we are ONE TEAM.

• Central working location Offices close to the train station, in the center of Zurich
• Mobile flexible working model Work at home or in different locations with flexible schedule based on your position
• Maternity/paternity leave 18-week maternity leave paid at 100% and 4-week paternity leave paid at 100%
• Cumulus points Benefit from additional Cumulus points
• Employee offers Various offers at attractive rates:
  Migros Online delivery subscription, Migros Bank, Migrol, Mobility, Axa Winterthur, etc
• Individual continuing training We value your development and participate in your growth and offer a budget for it
• Informal culture We stand for respectful cooperation on the same level
• Personal responsibility & freedom We value direct communication and involve our employees in the decision-making process

Katharina Höttermann
Talent Acquisition Partner
katharina.hoettermann
Only direct applications will be considered for this position.

Migros Online
Migros Online AG - Zurich
Limmatstrasse 152
8005 Zurich