Administrative Services Officer

Position: ADMINISTRATIVE SERVICES OFFICER 1
DEPT OF TRANSPORTATION

Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.

ADMINISTRATIVE OPERATIONS COORDINATOR

Job Location:

EQUIPMENT SERVICES ADMINISTRATION

2225 S. 22ND AVENUE,

PHOENIX, AZ 85009

Posting Details:

Salary: $50,454 - $60,454

Anticipated Salary: $55,454.25

Grade: 19

Closing Date: 01/19/2026

Job Summary:

This position performs a broad range of complex administrative functions coordinating all administrative matters between Equipment Services (EQS) organizational units in direct support of human resources, fiscal, technical training, risk management, and other operational administrative functions as needed. Will serve as backup to the Equipment Services Administrative Operations Supervisor. Will be required to handle sensitive and confidential information and situations with the utmost discretion.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Supports management as an Administrative Operations Liaison maintaining strict confidentiality of all personnel issues and will manage recruitment including, preparing interview documents, reference checks, hiring, training records, position classifications, salary changes, on/off boarding, preparation of data entry for HRIS, assist with performance reviews, and maintaining org charts.

Utilize various electronic resources to provide and maintain complete records of personnel functions and actions; compose correspondence and generate a variety of reports i.e. Position Control Registers, ADOT Data Warehouse download, perform position maintenance, manage the EQS.

Assist management ensuring Federal, State, ADOT and EQS policies and procedures are being followed. Keep all general office files and information organized. Develop processes, procedures, guidelines and methods for local implementation in support of organizational needs.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

* The principles and practices of professional office administration

* General Payroll Procedures

* Detailed office practices and procedures

* Principles and practices of Human Resources administration and terminology

* Human Resource Information Systems (HR & Payroll)

* ADOA personnel rules

* State and Federal rules and regulations as they pertain to employment law

Skill in:

* Excellent written and verbal communications

* General math computation to process stipend pay changes

* Analysis and research of complex issues

* Dealing effectively with customers (internal & external)

* Employing diplomacy and confidentiality

* Problem solving and organizational skills

* Utilizing tracking/monitoring systems

* Advanced skill in MS Office and Google Workspace programs

* Attention to detail

Ability to:

* Maintain a high degree of confidentiality & diplomacy

* Employ a high level of organizational ability

* Employ advanced writing proficiency to create procedures and guidelines

* Communicate clearly and effectively

* Manage time effectively

* Multitask and coordinate many issues and projects on a routine basis

Selective Preference(s):

Three years of professional administrative experience to include human resource management and payroll and advanced knowledge and skill in Google Workspace applications.

Pre-Employment Requirements:

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended.

Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

* Sick leave

* Vacation with 10 paid holidays per year

* Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).

* Health and…