Administrative Coordinator - FinDev

Are you ready to advance your career while impacting change in emerging markets?

We are looking for an Administrative Coordinator
!

Welcome to Fin Dev Canada
, Canada’s development financial institution! We are looking for talented professionals to join our growing organization. At Fin Dev Canada, we are guided by our mandate and the opportunity to positively impact climate and nature action, gender equality and market development . We drive sustainable development by working with and through the private sector.

This is your opportunity to join a growing, dynamic team and leave your mark on our organization, on development finance, and on the world at large.

Team: Legal Services

Employment Type: Permanent

Salary: Administration 14 Salaries typically range from $58,189 - $77,586 annually plus a performance-based incentive.

Location: Fin Dev Canada headquarters is in downtown Montreal. For the right candidate, Ottawa or Toronto will be considered, with the flexibility to work under a hybrid model (home/office).

• Impactful Work – At Fin Dev Canada, we are committed to promoting sustainable and inclusive growth in emerging markets and developing economies. Your work here will make a real difference, contributing to meaningful projects that have a lasting impact on communities around the world.
• Your Colleagues – Join a diverse and talented team that brings a wealth of experience, knowledge, and passion to everything we do.
• Collaborative Culture – Collaboration is at the heart of our success. At Fin Dev Canada, we believe that working together not only enhances our business but also strengthens our ability to achieve our mission. Our culture is built on mutual support and teamwork, ensuring that we collectively drive our mandate and strategy forward.
• Perks and Benefits – Our Total Rewards offering goes beyond just a paycheck. We provide a comprehensive package designed to meet the diverse needs and life stages of our employees.

Fin Dev Canada is seeking a self-motivated and passionate Administrative Coordinator to support Teams across Fin Dev Canada. This is an exciting opportunity for a results-oriented and client-focused team member to contribute to an organization that supports development through the private sector across emerging markets and developing economies.

As an Administrative Coordinator at Fin Dev Canada, you will apply your experience, skills, and knowledge to help support the organization in various capacities. The role is focused on administrative support and general coordination of key office functions noted above.

• Provide administrative services to various teams, including, but not limited to, handling correspondence, managing workflows, routing information, preparing documents and spreadsheet management.
• Create purchase requisitions, process invoices and expense claims for payment.
• Coordinate and administer team activities and events: logistics, arranging relevant materials and technology, catering arrangements.
• Coordinate international and domestic travel arrangements: airline and hotel reservations, visa arrangements, preparation of travel expense claims at the conclusion of travel.
• Manage translation requests.
• Refine presentations and spreadsheets with graphics, and other tasks as required.
• Assist with ongoing project work.
• Identify, enhance, and follow specific processes and procedures to maximize the efficiencies of office workflows.
• Develop and maintain job aids and other administrative procedures related to improving the efficiency of operations at Fin Dev Canada.

• Completion of secondary school
• Minimum 3 years’ administrative experience in an office setting, including calendar management, email, budget management, purchase orders, invoices, event coordination and information management.
• Bilingual in both official languages (English and French).
• Proficient in MS Office Suite (Word, Excel, PowerPoint, MS Teams, Outlook and other related programs).
• Strong organizational skills.
• Strong business acumen, self-sufficient, energetic with exceptional customer service and multi-tasking skills.
• Strong…