Cleared Senior Management Assistant - ND Component Engineering, Onsite

About Sandia:

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting‑edge work in a broad array of areas.

Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co‑workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten‑hour days each week) compressed workweeks, part‑time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://(Use the "Apply for this Job" box below)..gov

* These benefits vary by job classification.

The ND Component Engineering Center is searching for a dynamic and proactive Senior Management Assistant (SMA) to support the center Director and enhance the overall operations of the center. This pivotal role involves managing the Director's complex calendar and coordinating travel arrangements related to Center Business, Program, and Laboratory responsibilities.

As the 8400 SMA, you will play a crucial role in fostering effective relationships with a diverse range of internal and external stakeholders. Your responsibilities will include prioritizing and organizing meetings across the full spectrum of Center 8400 work locations and customers. You will also track action items, anticipate upcoming priorities, and manage communications with all levels of management at Sandia, NNSA, and various federal and non‑federal agencies.

Your expertise will be essential in generating correspondence, developing agendas, and maintaining organized files.

In this role, you will collaborate closely with the 8400 Director, Senior Managers, Senior Engineers, and their Office Management Assistants. Your skills will be vital in ensuring that business needs are met efficiently, often under tight deadlines. Key responsibilities include establishing effective office management practices and minimizing the Director's involvement in matters that can be handled by you or other team members.

You will also facilitate teamwork among the center's Office Management Assistants, providing mentorship and resolving administrative support issues as they arise.

Additionally, you will work alongside Division 8000 personnel to support California site activities and ensure seamless coverage of the ALD office. Your assistance may also extend to other Directors as needed.

• Maintain the Director's calendar and coordinate meetings.
• Arrange travel, process expense reports, and reconcile corporate credit card statements.
• Set up and coordinate customer visit meetings.
• Manage office functions, including office moves.
• Manage Center property inventories and related actions.
• Handle classified artifacts in the Director's suite.
• Coordinate signature items and maintain the electronic signature database.
• Oversee Center records, such as Non-Disclosure Agreements.
• Execute requirements for in‑person, virtual, and hybrid meetings.
• Process incoming and outgoing unclassified visits and manage logistics.
• Lead initiatives and corporate processes, including property coordination and Ethics training.
• Maintain and monitor the center's training records.
• Handle multiple tasks simultaneously with attention to detail in a fast‑paced environment.
• Mentor and lead the Center administrative team.
• Organize Center All‑Hands Meetings, Manager Meetings, and special recognition ceremonies.
• Serve as a resource for organizational policies and procedures.
• Provide backup support for the Division 8000 EA as needed.
• Capture and track action items for the Business Administrative Team.
• Exercise discretion and judgment when dealing with high‑level contacts and sensitive information.
• Model…