Personal Assistant - Executive's Home Office

About Us

We are a fast-growing lead generation marketing company dedicated to helping attorneys and law firms expand their practices through high-quality client acquisition solutions. Our team is results-driven, innovative, and committed to exceptional service. As we continue to scale, we are expanding our Operations team to strengthen execution, support executive leadership, and accelerate organizational growth.

To be considered for this role, please complete the assessment below.

Quintessa Marketing - Assessment

THIS ROLE REQUIRES THE APPLICANT TO BE ON-SITE AT THE EXECUTIVE'S HOME OFFICE

Our Core Values

• Purpose – Believe in our mission of helping clients get the justice they deserve
• Resilience – Remain calm, focused, and effective under pressure
• Accountability – Take ownership of outcomes and deliver with integrity
• Integrity – Act with fairness, honesty, and respect to build lasting trust
• Success Driven – Seek opportunities to create value and drive growth
• Excellence – Communicate clearly, document accurately, and execute consistently

Role Summary

This hands-on role provides highly organized, discreet, and professional support to executive leadership across administrative, operational, and logistical needs. This is a trusted, long-term position ideal for someone who thrives on anticipation, structure, and execution in a fast-paced environment. The Person al Assistant plays a critical role in enabling leadership effectiveness and operational efficiency.

Key Responsibilities

• Provide daily administrative and operational support to executive leadership
• Anticipate needs, follow directions, and proactively resolve challenges
• Coordinate calendars, schedules, and time-sensitive priorities
• Manage logistics for meetings, events, and travel
• Liaise with vendors, service providers, and internal administrative partners
• Plan and execute errands and off-site tasks efficiently
• Oversee incoming mail, packages, paperwork, and digital filing systems
• Execute time-sensitive tasks and coordinate off-site responsibilities as needed
• Maintain strict confidentiality and professionalism at all times

Qualifications

• Must be local to the greater Oklahoma City area
• Minimum of 3 years’ experience as a Personal Assistant, Executive Assistant, or similar high-trust support role
• Exceptional organizational and time-management skills
• Strong communication skills, sound judgment, fiscal responsibility, and reliable follow-through
• Demonstrated trustworthiness with sensitive personal and business information
• Proactive, detail-oriented, and calm under pressure
• Comfortable balancing hands-on and administrative responsibilities
• Valid driver’s license and flexible availability

Compensation & Benefits

• Competitive base salary, commensurate with experience
• Bonus eligibility based on project and company performance
• Comprehensive health, dental, and vision insurance
• Paid time off and company holidays
• Up to two (2) weeks of paid PTO per calendar year

Equal Opportunity Employer

We are an Equal Opportunity Employer and are committed to fostering a diverse and inclusive workplace. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status, or any other protected status under applicable law.

Work Authorization

Applicants must be authorized to work in the United States on a full-time basis. Sponsorship is not available at this time.