Workplace Operations Administrator

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Field of work:
General & Corporate Affairs

Posting Date: 14 Jan 2026

Your Role:

The Workplace Operations Administrator is responsible for delivering an exceptional first impression to callers and visitors, managing reception duties, and overseeing workplace operations to ensure a safe, organized, and well-maintained environment. This role serves asa central pointof contact for building and vendor relationships, supports office events, and manages facilities.

This is a fully onsiterole based out of ourMadison, NJ office.

Your Responsibilities:

Answer and route incoming calls, check and forward voicemail messages daily.

Manage visitor sign-in, notify relevant contacts, and direct guests appropriately.

Maintain a safe and organized professional environment.

Maintain employee directories.

Receive and handle all mail and deliveries daily and onsite.

Maintain visitor management system.

Support office events and catering needs, including room preparation.

Responsible for ordering and leading Home Office breakfast and lunch events (weekly at minimum).

Maintain seating charts and prepare new hire desks.

Oversee new hire badges.

Maintain clean and organized kitchen andsupply areas.

Monitor and replenish supply stock.

Serve asliaisonwith building management, vendors, and maintenance staff.

Oversee facility systems (HVAC, water, janitorial services) and manage inspections.

Review vendor contracts and managefacilitydepartment’s operating budget.

Preparation forofficeaudit.

Supportadditionaldepartments’ contracting needs, as required.

Maintain and execute emergency preparedness plans, keep Emergency Response Plan updated, and coordinate refresher trainings, as needed.

Ensure compliance with health and safety regulations.

Maintain silent alarms and front entrance security systems.

Coordinate internal office moves, furniture orders, and packing materials.

Manage renovation projects, vendor sourcing, and quotes.

Support office improvement projects and space planning.

Your Qualifications:

3+ year workplace management/office space planning in a corporate setting.

Proficient in MS Word, Excel, and PowerPoint.

Strong attention to detail, multitasking, prioritization, and time management skills isa must.

Excellent communication, interpersonal, and professional demeanor

Proven ability to handle confidential information tactfully.

Team-oriented, adaptable, and effective in fast-paced, high-pressure environments.

Self-motivated, responsible, and high-energy professional.

Must be able to perform all essential functions of the position, with or without reasonable accommodation.

The base salary range for this position is $84,000-$95,000per year. The base salary rangerepresentstheanticipatedlow andhighof the LEO Pharma range for this position. Salary will vary based onvarious factors such as the candidate's qualifications, skills, competencies, andproficiencyfor the role. In addition, some positions may include eligibility to earn commissions/bonus based on company and / or individual performance.

Beyond the skin

Join LEO Pharma, a global leader in medical dermatology, as we go beyond the skin to make a lasting impact. Our innovative approach sets us apart. We are dedicated to leaving a legacy that positively impacts patients, colleagues, and our planet.
At LEO Pharma, we believe in the power of individuals to drive change. Our flat organizational structure empowers you to make a visible impact and offers versatile roles for professional growth. We value diversity and welcome applications from all qualified candidates, recognizing that our different perspectives, backgrounds, and attitudes enable us to make the best decisions. Join our passionate team at LEO Pharma and be yourself as we work together to make a difference.
For certain positions, LEO Pharma might complete a background check conducted by a third party.