Personal Assistant - Hybrid​/office

Personal Assistant

Belfast

Permanent, Full-Time (Monday-Friday)

2 office days / 3 home-based

Salary: £31,500 - £41,500 - dependent on experience + Excellent Benefits

• 25 days' annual leave, plus up to 5 additional days after 5 years' service & 12 public holidays
• 6% employer pension contribution
• Hybrid working (currently 3 remote days per week)
• Flexible start and finish times around core hours (Start anytime between 8.00am - 10.00am, and finish between 4.00pm - 6.00pm)
• Death-in-service cover of 3x annual salary
• 6 months' paid maternity leave
• 2 weeks' paid paternity leave
• Paid bereavement leave

Provide highly confidential, executive-level support to the Group Chief Executive, managing the day-to-day operation of the CEO's office and acting as a trusted liaison with internal and external stakeholders.

• Manage the CEO's diary, correspondence, briefings, and preparation for meetings.
• Act as first point of contact for the CEO, handling sensitive internal and external communications with discretion.
• Draft correspondence, reports, presentations, and responses on behalf of the CEO and Chair.
• Organise and service Group Board, Subsidiary Board, Committee and SMT meetings, including agendas, papers, minutes, and secure portal management.
• Build and maintain senior‑level relationships with regulators, government bodies, councils, political representatives, media, and key partners.
• Provide confidential secretarial support to the Chair, Vice Chair, Officers' Group, and Governance Committees, including AGMs and shareholder meetings.
• Maintain CEO and Board records, registers, statutory documentation, and secure filing systems.
• Manage budgets and expenditure for the CEO's office, including travel, venues, catering, supplies, and credit card reconciliations.
• Administer gifts and hospitality reporting in line with policy and audit requirements.
• Support senior leaders and Directors as required, including cross‑directorate PA cover.
• Lead and review administrative policies, procedures, and governance processes to ensure compliance and best practice.
• Deliver ad‑hoc projects on behalf of the CEO and Chair and support corporate communications and marketing activity.
• Proactively identify and implement improvements to administrative systems and ways of working.

• GCSE's in Mathematics and English (or equivalent qualification)
• RSA Stage II Typing / Word‑processing
• At least two years' experience providing Private Secretary or PA support to Board/Committee level
• OR
• Four years' experience providing Private Secretary or PA support to Board/Committee level

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.