Administrative Assistant Job Houston Texas USA,Administrative/Clerical

Administrative Assistant

Sabine Surveyors is currently seeking an Administrative Assistant in our Houston office.

About us

Sabine Surveyorsisa full-service marine surveying and consulting company founded in 1968. Our services include bulk and project cargo surveys, hull and machinery surveys, damage surveys, P&I surveys, on-hire, and off-hire bunker and/or vessel condition surveys, vessel appraisals, vessel audits, management audits, shipyard representation services, CRF 46 Subchapter M Compliance services and vendor audits.

Essential Duties and Responsibilities

This position is responsible forthe following,other duties may be assigned as required:

Assisting Senior Management and Area Managers as necessary as directed by the Administrative Manager.

Performinga wide variety of administrative duties as required by daily operations.

Communicatingwithcustomers in a respectful and professional manner.

Coordinating office activities and schedules, as requested.

Coordinatingsurveyand audit related document flow between branch offices, laboratories,andcustomersas necessary.

Reviewing, editing,and issuingsurveyand audit reports and documents as required by company policy; confirming calculations in draft survey spreadsheets; processing invoices through accounting andassuringsameare issuedfor cases handled.

Filingsurveyandauditfolders in a logical andtimelymanner, where applicable; update the status of thecasein the database in line with current procedures.

Ensure hours worked are allocated in the systemin a timely manner, andas required by Human Resources and Payroll.

Reviewing and distributing incoming mailand emails as assigned.

Coordinating the purchasing of office supplies, etc.

Independently respondingtoemails,letters,and general correspondence of a routine nature.

Packaging and shipping mail, UPS, Fed Ex, etc. items as needed.

Ensuring employees follow Company policies and procedures as outlined inthe

Integrated

Management System.

Maintaining a safe environment.

Required Education & Experience

Associate’s degree in Business Administration and/or equivalent work experience.

Strong knowledge of Microsoft Office, including Word, Excel, and Outlook.

Experience with PowerPoint,SharePoint, Microsoft Teams, and cloud storage helpful.

Experience in the marine industryisan advantage.

Possess a strong knowledge of proper

English usage,grammar, spelling,and punctuation.

Working Conditions

Mustpossessmobility to work in a standard office setting,to use standard office equipment, including a computer, and to attend meetings at various sites away from the home office.

Strength to lift and carry materials weighing up to20 pounds.

Vision to read printed materials and a computer screen.

Hearing and speech to communicate inperson and over the telephone.

Regular work time indoors in environmentally controlled conditions, with some exposure to weather conditions, especially hot, humid,and/or rainy weather.

Necessary Equipment Operation

Computers, copiers, scanners,printers,office telephones,fax machines.

Special Skills

Commitment to company values, policies,and safety program.

Excellent communication skills with co-workers, subordinates, superiors, the general public, representatives of public and private organizations,and others sufficient to exchange or convey information.

Exemplary customer satisfaction skills, both in person and over the telephone.

High performance anda strong team player.

Highly organized.

Ability to work independently and efficiently with minimal supervision on technical, specialized, complex,or difficult office administrative work.

Interpreting and implementing policies, procedures,and computer applications related to the assigned work.

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