Global Executive Assistant

If you’ve ever felt called to use your abilities in the service of Islam and the preservation of knowledge, we’d love to connect with you.

Now hiring

Seekers Guidance is seeking a qualified Global Executive Assistant with strong project management, administrative, and organizational skills.

The incumbent’s main responsibility will be to provide high-level administrative support to the Head of Operations and Senior Management, utilizing Project Management best practices to drive organizational efficiency. This is a Full-time (40 hours a week),
Remote position.

• Process Mapping: Drive a critical project to map out the internal processes of each department to ensure clarity and scalability.
• Timeline Management: Oversee project timelines and monitor teams’ hours and performance to ensure organizational targets are met.
• Contract Management: Manage the timelines and administrative requirements for contract renewals.

• Recruitment: Manage end-to-end recruitment processes, from posting vacancies to onboarding coordination.
• Record Keeping: Maintain all HR records, including leave tracking and personnel files, with the highest level of confidentiality.
• Payroll Coordination: Coordinate payroll administration data for new members to ensure timely and accurate processing.

• Experienced: You have a minimum of 2 years of experience working at the executive assistant level with senior management.
• Data-Driven: You are highly numerate with the ability to analyze data and present it clearly to leadership.
• Organized & Autonomous: You have a high degree of personal organization and are comfortable working independently across multiple projects.
• Diplomatic: You possess excellent social skills and can operate with diplomacy, tact, and empathy in a high-pressured environment.
• Mission-Aligned: You have a strong interest in the work of educational institutions and the spread of sacred knowledge.