Executive Assistant

We are seeking a highly experienced Executive Assistant to support our Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Revenue Officer (CRO). This role requires a proactive and detail-oriented individual with a proven track record of supporting senior executives in a SaaS software company. The Executive Assistant will play a critical role in ensuring the smooth operation of our executive team by providing comprehensive administrative support, managing complex schedules, and facilitating effective communication across the organization.

• Provide administrative support to the CEO, CFO, and CRO, including managing calendars, scheduling meetings, and handling correspondence.
• Works closely with our Chief of Staff on executing our value creation plan, including assisting with board meeting preparation, quarterly planning and weekly executive meetings
• Organize and coordinate internal and external meetings, including preparing agendas, materials, and minutes, and ensuring follow-up on action items.
• Arrange complex travel domestic and international itineraries, accommodations, and logistics for domestic and international trips.
• Assist with special projects and initiatives, ensuring timely completion and alignment with company goals.
• Serve as a liaison between the executives and other stakeholders including external customers and internal team members, maintaining effective and professional communication.
• Prepare, review, and manage various documents, presentations, and reports as needed, ensuring accuracy and confidentiality.
• Plan and coordinate logistics for the executives for events, meetings, and conferences, both onsite and offsite.
• Track and reconcile expenses for the executives, ensuring adherence to company policies.
• Assist in managing office operations, including supplies, equipment, and vendor relationships, to ensure a well-functioning work environment.

• Bachelor’s degree in Business Administration or a related field; a Master's degree, MBA, or advanced degree is a plus.
• Minimum of 5 years of experience as an Executive Assistant to senior executives, preferably within a SaaS software company.
• Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.
• Exceptional written and verbal communication skills.
• Proficiency in Google Workspace (G-Suite), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Ability to maintain discretion and confidentiality in all matters.
• Strong problem-solving skills and attention to detail.
• Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Willingness and ability to travel as needed, including visits to company headquarters (Holmdel, NJ.), remote offices, company events, and trade shows.

$85,000 - $95,000 a year

In our dedication to salary transparency, we provide a compensation range for each role and the final offer will be dependent on various factors, including the candidate's qualifications, relevant experience, and the organization's budget. Our hiring team will provide more information about the compensation package for this position during the interview process. Please note that salary estimates provided by websites (Linked In, Glassdoor, etc.)

and not by Work Wave may not accurately reflect the actual salary range for the position.

• We are laid back but buttoned up. We offer a casual work environment and remote work flexibility and have a passion for developing creative, innovative best in class solutions that directly contribute to the success of our customers
• We care deeply and deliver service and solutions that make a real difference in the lives of our clients and their businesses
• We openly accept others as they are and build strong partnerships based on trust
• Teamwork and collaboration is key to help our colleagues and customers solve their challenges
• Our team is energetic, fun, naturally inquisitive and eager to make an impact, we invite you to join us!

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