Office Manager

Ingleton Wood is a value-led people focussed practice providing clients with inspirational and practical design solutions; we exist to improve the communities in which we all live and work.

Originally established in 1935 we are a dynamic multi-disciplinary property and construction consultancy providing a wide range of services across many industry sectors including commercial, education, defence, residential and more.

We develop long term relationships with clients adding value at every stage of development. We are one of a few medium-sized consultancies offering integrated design and technical expertise.

We have a nationwide presence with offices located across the UK. We plan to open further sites in the future to develop our national service.

Life At Ingleton Wood is busy but great fun; we work hard and we play hard. There is a huge emphasis on teams and working collaboratively both professionally and socially.

We bring people together to improve the quality and sustainability of the built environment through our expert knowledge in delivering local solutions for global issues. A sentiment underpinned by our shared vision of solving global challenges one building at a time and supported through our values;

We are progressive

We collaborate

We support

We take ownership

To see a real time view of what we are up to check our social channels

You can expect

• Opportunities for flexible and remote working we understand a work life balance helps us all.
• Holiday entitlement of 25 days plus bank holidays with long service recognition and festive shutdown.
• Opportunities for personal and professional growth in a supportive environment including in‑house coaching and mentoring.
• Competitive salaries with regular review and benchmarking to ensure fair pay. We are a real living wage employer.
• Competitive Company Pension Scheme.
• Health cash plan scheme.
• Professional membership support
• Family policies
• Great office team‑building events and fully expensed seasonal social events.
• Cycle to work Scheme.
• On‑site parking facilities (excluding London office)
• Season Ticket Loan (if applicable)
• Death in service benefit.
• Early Finish incentives when the Practice targets are hit.
• Additional leave allocated for volunteering (up to 2 days).
• Health & Mental Wellness Programs.
• Employee Referral Scheme.
• Employee working groups

The role

We are currently recruiting an Office Manager join our team in our Oxford Office. This role is responsible for overseeing and providing high quality professional support services to their office location and the wider Practice.

The selected candidate will

• Manage all administrative staff resources and tasks for the office and support the wider Practice.
• Oversee office facilities and ensure a safe, efficient and positive working environment.
• Act as the HR liaison for employee lifecycle activities including training and maintain accurate databases.
• Support the Office Partner in managing the office budget and resource allocation.
• Provide high‑quality administrative support including typing, scanning, filing, travel arrangements, supply ordering and document preparation in line with branding and client requirements.
• Coordinate and assist with tender and bid documentation and analysis ensuring compliance with guidelines and deadlines.
• Organise meetings (on‑site, virtual or IW premises) prepare agendas and paperwork, take and issue minutes, follow up on actions and manage conference room bookings and hospitality.
• Manage calendars, site access and accurate records for vetting, supply chain audits, financials and databases in line with retention protocols.
• Oversee communications including calls, emails and mail support reception and maintain CRM data for marketing and client engagement.
• Promote Practice values through creative content support, ISO compliance, foster team relationships, contribute to professional development and inclusivity and carry out additional duties or cover roles as assigned.

Essential skills experience and attributes

• Administration experience.
• Working knowledge and proficiency of all Microsoft applications in particular Word, Excel and Project.
• Excellent proven organisation and planning skills.
• Experience of managing people (preferred).
• Knowledge of the construction industry (preferred).

We’re committed to building a diverse, inclusive and authentic workplace where everyone can be their best, so if you’re excited about this role but your experience doesn’t align perfectly with every requirement on the Job Description please apply anyway – you may just be the right candidate for this or other roles in our wider team.

To discover more about life at Ingleton Wood please visit our website.

Senior IC

Key Skills
Office Manager Experience, Microsoft Office, Management Experience, Quick Books, Accounting, Office Experience, Dental Office Experience, Payroll, Administrative Experience, Eaglesoft, Human Resources, Bookkeeping
Employment Type : Full‑Time
Experience: years
Vacancy: 1#J-18808-Ljbffr