Senior Executive Legal Assistant
Remote / Online - Candidates ideally in
Vancouver, BC, Canada
Listing for:
Vancity
Full Time, Contract, Remote/Work from Home
position
Listed on 2026-01-17
Job specializations:
-
Administrative/Clerical
Business Administration
Job Description & How to Apply Below
Position: Senior Executive Legal Assistant (18-month contract)
Our Story &
Purpose:
We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.
As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,700 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today!
Your Role in Supporting Our Team:
The Senior Executive Legal Assistant will play a pivotal role in providing comprehensive administrative and legal support to the Chief Legal Officer (CLO) and Vice President, Legal (VP, Legal & Corporate Affairs). This role demands a high level of professionalism, discretion, and organizational expertise, as the successful candidate will be supporting senior executive leaders within the organization’s Legal & Corporate Affairs division.
The Senior Executive Legal Assistant will be instrumental in ensuring the smooth operation of executive functions, contributing to the Legal & Corporate Affairs team’s strategic initiatives, and maintaining a high standard of confidentiality and efficiency.
This is an 18-month contract role that will enjoy hybrid working arrangements which can be fulfilled primarily from the Vancity head office location and your Lower Mainland based home office. This role may require you to be on-site at least twice a week.
How You’ll Make an Impact:
Executive Support:
Serve as a trusted partner to the CLO and VP, Legal & Corporate Affairs, anticipating their needs and proactively managing their schedules, priorities, and commitments.Coordinate complex calendars, meetings, and events, ensuring alignment with organizational priorities and stakeholders’ availability.Prepare and manage correspondence, presentations, reports, and other documentation on behalf of the CLO and VP, Legal & Corporate Affairs.Act as a primary point of contact for internal and external stakeholders, ensuring clear and professional communication.Managing inbox triage, drafting responses, prioritizing email actions.Flagging risks, deadlines, and operational dependencies.Legal and Operational Administrative Support:
Manage confidential and sensitive legal documents, correspondence, and files with the utmost discretion.Assist in the preparation, review, and formatting of legal contracts, memos, and other legal materials.Coordinate legal filings, maintain up-to-date records, and ensure compliance with document retention policies.Liaise with external counsel, regulatory bodies, and other third parties as required.Support administrative and operational functions for REFP, including document management, vendor coordination, and compliance tracking.Project Management and Coordination:
Support key initiatives within the Legal and Corporate Affairs division by coordinating deliverables, timelines, and resources.Assist in tracking and monitoring action items, ensuring timely follow-up and completion.Organize and manage board and committee meetings, including agenda preparation, minute-taking, and action item tracking.Provide logistical support for facility-related projects and procurement activities, ensuring efficiency and compliance.Coordinating divisional events, communications, and engagement initiatives:
End-to-end planning, catering, communications, RSVPs, room set-up, A/V support.Operational Efficiency:
Identify and implement process improvements to enhance the efficiency of administrative and legal operations.Maintain an organized and accessible system for managing legal and administrative documentation.Manage departmental budgets, expenses, and invoicing processes as required.Oversee administrative processes related to Real Estate, Facilities & Procurement, ensuring alignment with corporate policies and procedures.Team
Collaboration:
Build strong working relationships with…
Position Requirements
10+ Years
work experience
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
