Administrative Assistant

** Job Title
** Administrative Assistant
** Department
* * Annual Giving
** Worker Type
** Regular##
** Pay Type
** Hourly
* * Hourly Rate
** 20.15
** Work Shift
**** Scheduled Weekly Hours
** 40
* * Benefit Eligible
** Yes No
* * Job Description Summary
** Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of the business functions of University Advancement.
** Job Description
** Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of the business functions of University Advancement.

Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a hybrid basis, following a successful period of six (6) months of employment. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.
**** Duties:
***** Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
* Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
* Assists University staff, faculty, and students; answers inquiries and provides information.
* Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
* May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.
* Assists Advancement Operations team with various facility tasks including submission of work orders, working with vendors to order building operation supplies, managing building access, and maintaining accurate record of keys distributed to staff.
* Provides administrative and HR support across the division, including maintaining organizational charts, supporting student employment, managing UA Careers postings, and serving as backup for key HR functions as needed.
* Supports budget and contract management by maintaining and updating HR budget reports, assisting with monthly budget analysis, distributing budget reports, attending monthly meetings, and serving as a backup resource for budget-related questions.
* Oversees front desk and mailroom operations, including scheduling and supervising student employees and ensuring consistent, welcoming service for visitors and staff.
* Other duties as assigned
***
* Minimum Qualifications:

**** Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.
***
* Preferred Qualifications:

***** Ability to multitask and prioritize.
* Professional business experience and office management.
* Familiarity with Banner Finance and/or Advancement modules; experience using BI.
* Experience handling budget adjustments, journal entries, travel reimbursements.
* Familiarity with University accounting and purchasing procedures and guidelines.
** Additional Position Information (if applicable)
**** Special Instructions (if applicable)
** To be considered for this position please upload a resume and cover letter.
** Additional Information
** A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.
** Remote Work
** For positions that are approved for remote work:
Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.
** Reasonable Accommodations
** Requests for reasonable accommodations for disabilities related to employment should be directed to ADA Faculty

Staff or . Questions and follow-ups regarding requests should also be directed here.
** Miami University Values Statement
** is a scholarly community whose members believe…