DOCE Administrative Specialist II

DOCE Administrative Specialist II

Requisition Number: S02257P

Position Category:
Staff

Hours Per Week: 40

Months Per Year: 12

Alternate

Work Schedule:

This position allows for one remote work day per week. Work hours are between 7:30 and 5:00

Pay Grade: N24

Salary: $35,500+ depending on qualifications

FLSA:
Non-Exempt

This is an administrative support position for the Division of Online and Continuing Education at Weber State University. Under the direction of the program manager/supervisor, this position provides operational and clerical support to educational programs and supervises part-time hourly/student positions. The role may accept payments and reconcile credit-card transactions, submit financial requests for program operations, perform course setup and payroll functions for academic and/or community classes, and provide direct operational support at an off-campus location for an educational center.

Additional responsibilities include front desk enrollment, daily cash reconciliation, scheduling employee coverage, assisting instructors for credit and non-credit classes, and supporting events.

• High school diploma or equivalent.
• years full time experience in clerical, administrative, operational support, financial support, customer service, or office management. Applicable certification or higher education can replace experience.

• Proficiency with Microsoft Office Word and Excel, Google Gmail and Calendar or equivalent programs.
• Experience with data entry and reporting systems such as Banner or Argos.
• Comfort with learning new software programs independently and on the job; ability to stay current with updates.
• Some college education.
• Experience in higher education involving course planning or setup, enrollment, or student and faculty support.
• Good people skills and successful experience supervising others.
• Positive attitude and strong teamwork skills.
• Experience scheduling events or appointments; logistical support for events.
• Exceptional customer service skills.

Criminal background check required as a condition of employment.

WSU offers a generous benefits package including medical, dental, long‑term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Annual salary starts at $35,500 and may increase based on qualifications. Apply online at  Include a cover letter, current resume, and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications, include average hours worked per week, and dates of employment. Applications lacking this information may be considered incomplete.

Screening of applications will begin January 22, 2026. Position remains open until filled.

Weber State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected categories such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veteran status, or others, as required by law and university policy (see Weber State University’s Policy and Procedure Manual 3‑32).