Administrative Assistant

Organization Name: Gaia Energy Research Institute LLC (Gaia)
Industry: Energy Research and Development
Location: Alexandria, Virginia (Washington D.C. metro area), 22304 — near I-395 and Duke Street, in the Landmark area between Bren Mar Park and Stevenson Park

Opportunity

Title:

Part-Time Administrative Organizer

Work Arrangement: Hybrid (Full-Time or Part-Time), Flexible Hours

Pay: $20–$40 per hour, depending on experience and capabilities
Job Type: Full-time or Part-time
Openings: Ongoing, continuous need
Benefits: Flexible schedule

Gaia Energy Research Institute is seeking a proactive, detail-oriented Administrative Organizer to support its rapidly growing energy research and development operations. This is a hybrid role
, offering a mix of remote work and 8–10 hours per week in-person at our Alexandria, VA office. At any given time, the only other on-site individual is the supervisor.

This opportunity offers significant flexibility regarding weekly hours and scheduling—including weekdays, evenings, and weekends.

You will support organizational, administrative, and operational tasks across multiple areas. Example duties include:

• Organizing electronic files and ensuring consistency with company standards
• Formatting documents, organizing large datasets, or maintaining business/financial records
• Conducting data entry, data searches, and compiling information into Excel databases

• Creating Microsoft Word templates based on detailed instructions
• Reviewing colleague work summaries for accuracy and completeness
• Assisting with onboarding and training of new staff
• Helping implement company-wide initiatives

• Communicating with clients, potential clients, vendors, suppliers, and prospective employees
• Participating in virtual check-ins with the supervisor (weekly or as needed)
• Managing virtual communications across email, text, phone, and video calls
• Researching and identifying potential service providers or vendors
• Reviewing long, multi-page documents and compiling needed responses with relevant company data and files

• Strong attention to detail
• High proficiency with Microsoft Word and Excel
• Comfort with cloud-based file storage (e.g., Dropbox, SharePoint)
• Ability to receive and incorporate constructive feedback
• Willingness to learn new skills and take on new responsibilities
• Comfort using virtual communication tools (email, text, phone, and video)
• Experience with Microsoft PowerPoint, and Google Suite is helpful

• Flexible weekly hours—choose when you complete remote work (weekday, evening, or weekend).
• Weekly virtual check-in meetings with the supervisor are required.
• Meetings typically occur between 9:30 a.m. and 7:00 p.m. on weekdays
  , or during limited weekend hours.

Email your resume, college transcripts and three (3) references in a single email to both:

Gaia Energy Research Institute LLC is an agile, fast-growing small business focused on cutting-edge energy research and development. The company is a federally recognized economically disadvantaged woman-owned small business (EDWOSB).

Since its founding in 2015 by Dr. Whitney G. Colella
, Gaia has secured over $15.3 million in competitively awarded electrochemical and hydrogen energy system R&D projects, either as a prime contractor or team member.

Gaia has developed extensive computational models, datasets, and advanced processing capabilities accumulated over ~25 years. Our modeling and analysis work spans:

• Thermodynamics
• Chemical engineering process design
• Techno-economic analysis (TEA)
• Life cycle assessments (LCA)
• Modeling of advanced energy systems, including next-generation batteries, fuel cells, and electrolyzers

Whitney G. Colella, Ph.D., MBA
Founder, President & Principal Research Engineer
Gaia Energy Research Institute LLC
Alexandria, VA 22304
Email: wgc@gaia
- Cell:
Linked In:
Gaia Energy Research Institute | Dr. Colella Profile

Dr. Colella brings ~25 years of experience across academia, government, and the private sector, specializing in advanced energy conversion system design, operation, and control. Her expertise includes thermodynamics, chemical engineering process plant design, economics, computer modeling, LCA, TEA, and independent system testing.