Senior Executive Administrative Assistant

Job Overview:

The Senior Executive Administrative Assistant plays a pivotal role in supporting the Chief Marketing Officer (CMO) in a dynamic, fast-paced environment by enabling the organization's strategic initiatives, streamlining administrative functions, and enhancing operational efficiency. The ideal candidate demonstrates a strong business acumen, exercises sound judgment, and makes independent decisions to ensure the seamless execution of senior-level administrative tasks-all while upholding the highest standards of confidentiality and professionalism.

A proactive mindset, critical thinking skills, and the ability to anticipate needs and propose effective solutions are highly valued in this role. This position is based in our Frisco, TX office and will have a hybrid schedule (3 days in the office, 2 days work from home on a weekly basis)

Key Responsibilities:

Planning & Organization Manage the CMO's calendar, proactively scheduling and prioritizing meetings, conferences, and events while resolving conflicts.

Oversee travel arrangements, including booking flights, hotels, and rental cars, and preparing detailed itineraries.

Process and track T&E expense reports using Concur, ensuring accuracy, compliance, and timely reporting.

Customer Service & Communication Serve as a strong operational partner to the Chief of Staff for the CMO, ensuring seamless alignment on priorities, communication flow, and execution of strategic initiatives

Function as a primary point of contact for employees, executives, customers, and vendors, delivering exceptional service.

Anticipate the CMO's needs, proactively addressing issues and escalating critical matters when necessary.

Build strong relationships and facilitate communication between the CMO and key stakeholders. Marketing Culture & Team Engagement Support team culture initiatives, organizing in-person and virtual events, milestone celebrations, and engagement activities.

Foster collaboration among Marketing administrative assistants and across KDP, sharing best practices and promoting teamwork.

Meeting & Event Coordination Manage meeting logistics, including scheduling, AV setup, room bookings, and catering arrangements.

Support team-wide and offsite meetings, such as planning sessions, workshops, and team-building activities.

Ensure seamless guest experiences by coordinating meeting details and escorting attendees as needed.

Business, Operations & Technology Support Develop industry and business knowledge to enhance strategic support and administrative  partnership with the marketing transformation office, provide operational support to enhance efficiency, including process improvement initiatives and optimization across the team.

Utilize technology tools for scheduling, planning, and meeting management, including:

PowerPoint:
Create professional presentations with embedded visuals and multimedia.

Excel:
Develop spreadsheets, pivot tables, and reports for data analysis.

Workday:
Navigate system features to support administrative tasks.

Microsoft Teams:
Optimize collaboration and communication in virtual environments. Total Rewards:

Salary range $76,000 - $120,000

Actual placement within the compensation range may vary depending on experience, skills, and other factors Benefits, subject to election and eligibility:
Medical, Dental, Vision, Disability, Paid Time Off (including paid parental leave, vacation, and sick time), 401k with company match, Tuition Reimbursement, and Mileage Reimbursement Annual bonus based on performance and eligibility Requirements:

Bachelor's degree preferred.
7+ years of experience providing executive support to C-level leaders in a dynamic, fast-paced environment.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) with expertise in the latest versions.

Exceptional writing, editing, and grammatical skills with strong attention to detail.

Superior organizational skills with the ability to manage multiple priorities efficiently.

Outstanding interpersonal skills with the ability to build and maintain strong relationships with internal and external stakeholders.

Proactive problem-solving mindset, with strong decision-making capabilities.

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