Sr Administrative Assistant

FUNCTION

The function of the Senior Administrative Assistant is to provide overall administrative support to the offices of Student Advising and Student Rights & Responsibilities.

• Provides administrative support directly to the Dean, Student Advising
• Maintains all department budget lines, including operating, auxiliary, and agency accounts. Generates reports, requisitions, and tracks expenditures for Student Advising and Student Rights and Responsibilities.
• Manages requests, communication, data, and reports for Student Advising programs.
• Compiles and submits monthly expense reports for Student Advising and Student Rights & Responsibilities.
• Provides administrative support to the Dean, Student Rights & Responsibilities.
• Maintains office supplies inventory and submits orders for the department.
• Submits all room reservations and setup requests for all events/activities hosted by the department.

• Answers phone calls and questions of departmental visitors for Student Advising and Student Rights & Responsibilities.
• Performs assigned tasks for graduation ceremony during the two events per year (December/May).
• Other duties as assigned.

• Possess excellent organizational and problem‑solving skills.
• Possess excellent interpersonal and communication skills (both verbal and written).
• Ability to promote and maintain effective working relationships.
• Ability to work on multiple projects simultaneously and work well under limited time constraints.
• Ability to effectively present information and respond to questions from other departments, external contractors and vendors, groups of managers, clients, customers, and the general public.
• Ability to interact and work with all staff and students. Possess computer literacy (Outlook and MS Office).

• High School graduate or equivalent (GED)

• Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
• Basic skill level in Microsoft Office – Word, Excel & PowerPoint.

Note:

The duties of this position require a physical presence at the assigned on‑site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 106

Requisition Number: req
6156

Posting Close Date: 12/30/2025