Executive Assistant to Sales Director

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Chaberton Professionals, a division of Chaberton Partners dedicated to the Search and Selection of Middle and Top Management profiles, is looking for an  Executive Assistant to the Sales Director .

Activities

Provide high-level administrative and office support to the Sales Director, including – but not limited to – preparation of documentation for meetings, management of communications, accurate maintenance of document signatures and filing systems, ensuring professionalism and strict confidentiality;

Coordinate complex scheduling and agenda management, as well as preparation of materials and presentations through digital tools, ensuring a smooth flow of information to the Sales Director;

Act as a key point of coordination between the Sales Director, internal teams and external stakeholders (clients, suppliers, partners);

When required, welcome the Sales Director’s guests and support the Facility Manager in managing the reception area;

Support, if necessary, the administrative management of the company car fleet;

Organize and manage specific events, including planning of activities, travel logistics, accommodations, transportation and overall organization;

Manage professional scheduling for the Sales Director using various tools, including meetings, client/supplier/visitor coordination and related company logistics;

Organize team communications and support the planning of internal and off-site events;

If assigned, manage the company car fleet, including vehicle allocation;

Monitor leasing and rental contracts, liaise with suppliers and control related costs;

Prepare reports, analyses and structured documents, with a strong focus on Excel-based data management and reporting.

Education and Qualifications Requirements

Minimum 7 years of proven experience as Executive Assistant / Assistant to the Sales Director  or Commercial Director, preferably within structured or multinational organizations;

At least 10 years of overall experience in administrative or executive assistant roles reporting directly to senior or top management;

Experience in fast-paced, complex and dynamic environments;

Excellent knowledge of Excel (advanced level required), including data management, reporting, formulas and analysis; strong proficiency tsaya in PowerPoint;

Proficiency with office productivity tools and strong aptitude for learning new software and systems;

Fluent English (written and spoken); additional languages are a plus;

Excellent written and verbal communication skills;

Strong time‑management and organizational skills, with the ability to manage multiple priorities simultaneously;

High level of discretion, confidentiality, proactivity and problem‑solving mindset.

Location:

Rho (MI) – own car required

Smart working:
Two days of remote work per week, to be scheduled in coordination with the Sales Director’s agenda, in consideration of the role’s operational needs.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Other

Industries

Motor Vehicle Manufacturing and Electric Power Generation

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