Executive Assistant

Role:
Executive Assistant

Location:

UK, London

Job type:
Full time, permanent – hybrid

This position offers a hybrid work model, allowing flexibility between working from home and our office. Typically, employees are expected to work 2 days in the office per week.

Why QS?

At QS, we believe that work should empower you. That’s why we foster a flexible working environment that encourages every employee to own their career whilst flourishing personally and professionally. Our company values underpin everything we do – we collaborate, respect and support each other.

It’s our mission to empower motivated people around the world to fulfil their potential through higher education, ensuring that everyone has access to opportunities that change lives.

Our diversity makes us stronger. By sharing our experiences, we learn from one another and achieve more together, driving progress across the sector.

At QS, you’ll be responsible for implementing real change in the international higher education landscape. You’ll take on meaningful challenges that see a positive impact across the business and the wider sector.

We’re confident you’ll feel right at home here. QS was named as one of Newsweek’s Top 100 Most Loved Workplaces® in the UK (October 2023), recognising the respect, trust and appreciation that drive our culture every day. And as a gold-accredited Investors in People organisation – putting us among the top 28% of workplaces globally – it’s official: QS is a place where everyone can thrive.

As an Executive Assistant, this is what you’ll be doing:

We are seeking a highly organised, proactive, and discreet Executive Assistant to support our CEO and Executive Leadership Team (ELT), maximising their strategic impact and personal effectiveness, driving real-world impact across the international education sector. This role is central to managing time, communications, stakeholder relationships, and core administrative functions, enabling senior leaders to focus on high-value priorities.

The ideal candidate exercises sound judgment, operates confidently in a global environment, and executes with discretion, calmness, and efficiency. As a trusted partner, the Executive Assistant anticipates needs, navigates complexity, and ensures seamless day-to-day operations in a fast-paced, high-expectation setting.

Role responsibilities

Optimise CEO effectiveness

• Support the execution of the CEO’s leadership operating rhythm, ensuring key priorities, meetings, and decision forums are well-prepared and effective
• Proactively manage time and attention, helping maximise focus time and reduce friction
• Prepare briefing materials, agendas, and pre-reads as required, and ensure clear follow-up on actions and decisions
• Manage CEO inboxes and executive communications, surfacing priorities and ensuring items are organised, actioned, or delegated

Support executive communications and culture

• Assist with internal and external CEO communications, ensuring messages are clear, timely, and aligned with strategic priorities, in collaboration with our Internal Communication and Corporate Communications functions
• Support the CEO’s participation in initiatives that maintain executive visibility and engagement, such as town halls, leadership meetings, and recognition activities
• Contribute to initiatives that build team morale, reinforce company culture
• Prepare high-quality PowerPoint presentations and supporting documentation for internal and external audiences

Enable Executive Leadership Team (ELT) effectiveness

• Coordinate Executive Leadership Team and Board meetings, including agenda preparation, meeting logistics, minute-taking, action tracking, and follow-up
• Organise internal and external meetings, including venues, catering, technology, and materials
• Support the effectiveness of the Executive Leadership Team by coordinating cross-functional priorities and workflows
• Help enable timely decision-making by ensuring the right information, stakeholders, and forums are in place
• Track actions and commitments across the ELT and support follow-through

Deliver high-quality administrative support

• Provide reliable, efficient management of administrative tasks including…