Administrative Specialist

Company

Federal Reserve Bank of Minneapolis

The Federal Reserve Bank of Minneapolis is seeking a motivated and experienced Administrative Specialist for our Technology Division's Shared Business Services team. This team provides support to more than 250 employees and contractors. We invite applicants who are invested in making a difference through their contributions.

As an Administrative Specialist on the Shared Business Services team, your role is key in providing ongoing and outstanding administrative support to the division and working with our internal and external business partners.

An essential function of this position is working full-time onsite; this position qualifies for a minimum of two days per month work from home per Banks guidance, with flexibility when needed.

Job Description

Responsibilities:

* Manage the Technology Division shared mailbox, which may include, but is not limited to, responding to routine inquiries for information, gathering and/or researching data, sending emails.

* Managing division supply inventory and place orders on an as-need basis

* Coordinate with our business partners and process onboarding/offboarding requests. These requests may include access provisioning, ordering equipment, token and key distribution and management, etc.

* Assist with maintaining division data on SharePoint sites.

* Pay vendor invoices in a timely manner.

* Maintain electronic files, records, and meeting room calendars.

* Arrange business travel, coordinate meeting arrangements, and/or track expenses as requested

* Processes internal orders/requests (facilities, travel reimbursement, office supplies, training, etc.)

* Prioritize projects based on the needs and goals of the team.

* Perform periodic access reviews in a timely manner.

* Coordinate and facilitate safety tours for division staff.

* Assist with coordination of division communications and engagement activities.

To be considered for the Administrative Specialist III level you must have :

High School diploma AND (5) years of progressive and directly related work experience. Must be proficient using a variety of software applications including Microsoft Office.

Preferred Qualification for the Administrative Specialist III:

Bachelor's degree AND three (1) years of progressive and directly related work experience. Must be proficient using a variety of software applications including Microsoft Office OR

Associate's degree AND one (3) year of progressive and directly related work experience. Must be proficient using a variety of software applications including Microsoft Office.

In addition to the above qualifications, the following are desired:

* Attention to detail: you will bring your expertise in detail orientation to keep our team running smoothly; and maintain accurate records.

* Collaboration:

You enjoy supporting the work of individual employees, specific teams, and an entire Division.

* Communication:
You have excellent people skills and collaborative and results oriented communication skills-both verbal and written

* Organization:
You are organized, both in your digital and physical workspace, as well as tracking inventory and updating records.

* Time management:
You have proven time management and prioritization skills, juggling multiple tasks for our team, you'll need to prioritize your work and plan your schedule-both in the short and long term.

* Technical literacy:
You have current experience with Ariba or Concur. Experience in Microsoft Excel, Microsoft Outlook calendar management, Microsoft Teams, and/or some SharePoint Online experience.

* Willingness to learn:
You are open to learning, reviewing our processes, bringing solution-oriented ideas that will help our team and enhance our culture.

Additional Information:

* The full salary range is $54,100-$67,650-$81,200. The expected starting salary range is $55,000-$67,000. Salary offer will be based on qualifications/experience of the candidate, alignment with market data, the needs of the position, our total compensation package, and internal equity.

Benefits and D&I Statement - All positions must close with our benefits and D&I statement.

Our total rewards program offers benefits that are the best fit for you at every stage of your career:

* Comprehensive healthcare options (Medical, Dental, and Vision)

* 401(k) match, and a fully-funded pension plan

* Paid time off and holidays

* Free public transportation passes

* Annual educational assistance

* On-site fitness facility

* Professional development programs, training and conferences

* And more…

The Minneapolis Fed is committed to fostering an environment where all employees are respected and valued. We provide equal employment opportunity to all persons and we work together to pursue an economy that works for all of us

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Operations Family Group

Work Shift

First (United States of America)

The Federal Reserve Banks are committed to equal employment opportunity for employees and job…