Administrative Assistant

Administrative Assistant

This range is provided by IDOM USA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$40,000.00/yr - $50,000.00/yr

We're seeking a strong administrative professional to join our local office in Rochester, NY office

Position Responsibilities:

This role is intended to primarily support administrative functions for engineering processes (≈ 90%) and some general administrative functions related to general operation of the office (≈ 10%). The range of assignments may include, but are not limited to:

• Collect, file, and maintain inspection data including calculations, and field files
• Gain knowledge of policies and procedures related to client overhead material handling processes
• Coordinate project initiation and scheduling by working with clients, engineers, and consultants to define scope, gather data, set timelines, and secure funding or charge numbers.
• Act as a liaison between the Customer, Contractors, and Engineers to enhance communication and coordination for required services.
• Strive to deliver the level of customer service that our customers and engineers expect and deserve.
• Works to enhance the communication of policies and procedures to our costumers and engineers
• Other duties as needed, such as support first day onboarding and ordering supplies

Minimum Qualifications:

• 4 years of related experience in a customer service, customer focused construction, engineering, or technical setting
• Proficiency with Microsoft products, such as Word, SharePoint, and Excel
• Previous administrative experience collecting data and maintaining digital files
• Strong Organizational skills, both calendar management, and maintaining digital and physical files
• Ability to Multi-Task, prioritize tasks, and meet deadlines

Preferred Qualifications:

• AEC Industry experience
• $40k - $50k per year, depending on all candidate factors; such as qualifications, experience level, etc.
• Work-Life Balance, Flexible Hours, and remote working days.

Idom is an employee-owned international engineering, architectural and consulting firm. Our company has more than 5500 professionals in 45 offices in the Americas, Europe, North Africa, and the Middle East. In the US we emphasize providing professional engineering and consulting services to the sectors of Power, Petrochemical, Renewable Energy, Astronomy, Research Test Facilities, Manufacturing, Pulp and Paper, Pharmaceutical and the Food and Beverage market sectors.

Our company has been in business since 1957. We have a backlog of interesting and technically challenging projects in the US and worldwide. Please refer to our global website,

Seniority level:
Associate

Employment type:

Full-time

Job function:
Administrative

Medical insurance

Vision insurance

401(k)

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