Office Specialist

Initial Posting Date:

Final date to receive applications:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

The Oregon Youth Authority (OYA) is seeking an organized and proactive Office Specialist 2 to provide essential clerical support to the Field Supervisor, Juvenile Parole/Probation Officers (JPPOs), and Juvenile Parole/Probation Assistants (JPPAs). This position plays a vital role in supporting day-to-day operations and ensuring efficient administrative processes.

The ideal candidate will demonstrate strong interpersonal skills and the ability to build positive, collaborative relationships with coworkers, community partners, and system partners. Success in this role requires excellent written and verbal communication skills, as well as proficiency in navigating multiple computer systems, including Microsoft Word, Excel, and Outlook.

We're looking for someone who thrives in a dynamic environment, can prioritize tasks effectively amid shifting demands, and is passionate about supporting the mission of OYA. If you’re motivated to make a positive impact on the lives of Oregon’s youth, we encourage you to apply.

• Computer
  
  Skills:
  
  Utilizes strong computer skills to efficiently perform daily tasks, manage digital files, and operate a variety of computer programs and software systems to support daily operations.
• Understanding Different Computer Programs:
  Demonstrates the ability to understand, navigate, and effectively use multiple computer programs and software applications to complete tasks, manage information, and support overall workflow.
• Clear Communication: Communicates clearly and professionally with team members, supervisors, and clients through written and verbal communication to ensure accuracy and effective collaboration.

For a complete list of duties and responsibilities, please .

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
  OR
• An associate degree in any field;
  OR
• An equivalent combination of education and experience.

If you have these qualities, let us know. It’s how we will choose whom to move forward!
Note: You do not need to have all these qualities to be eligible for this position.

• Rock-solid organization: Demonstrates exceptional organizational skills by managing tasks, priorities, and deadlines efficiently.
• Clear, Professional Communication: Communicates ideas clearly and professionally, both verbally and in writing, fostering understanding, collaboration, and effective teamwork.
• Problem-solving mindset: Approaches challenges with a solution-focused mindset.
• Adaptability and Flexibility: Easily adapts to changing circumstances and priorities, remaining flexible and open-minded in fast-paced or evolving environments.
• Trustworthiness: Maintains a high level of integrity and reliability, consistently following through on commitments and handling responsibilities with care and discretion.
• Positive and Friendly: Brings a positive, approachable attitude to every interaction, creating a welcoming environment and building strong working relationships.

• Hybrid Telework: This position is hybrid work, with four days a week required in-office days at a facility, field office, and/or Central Office. In-office day requirements may change depending on business needs. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state’s Work Reimagined website for more information.
• This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.
• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, .
• The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the…