Executive Coordinator Ontario Land Trust Alliance GTA, Ontario

About Ontario Land Trust Alliance (OLTA)

The Ontario Land Trust Alliance (OLTA) is an environmental charity, with a mission to empower a vibrant and enduring land conservation community in Ontario. OLTA accomplishes this through providing direct support for nature conservation and stewardship, offering training and educational programs; promoting community networking; helping to ensure land trusts meet (and exceed) a set of national standards and practices; and raising the profile of the work of land and nature trusts.

OLTA is looking for a very organized and proactive individual to join our team as a part-time Executive Coordinator. OLTA s Executive Coordinator will work with the Executive Director to support executive and operational functions for the organization.

This is a part-time position of 20 hours per week initially for 1 year, with opportunities for extension. The position based in Toronto partially at the Centre for Social Innovation and partially remote working. Regular in-person meetings in the Greater Toronto Area, and occasional travel within Ontario will be expected.

The Executive Coordinator will report to the Executive Director.

• Provide administrative support to the Executive Director including scheduling and setting up meetings, coordinating contract and expense approvals, and research.
• Coordinate and prepare agendas, briefings and documents for Board meetings.
• Organize virtual and in-person meetings of the Board of Governors and various Board committees, including the Annual General Meeting.
• Provide support to Board committees as required.
• Work with operations team to organize staff and member meetings including booking meeting space and using Zoom and Teams.
• Assist the management and organization of OLTA’s member and engagement database.
• Be the front of office person, dealing with general phone and email queries and handling OLTA’s mail.
• General administrative support for OLTA’s finance and operations, including deposit processing and data entry of financial information into Quick Books.
• Provide support to the other OLTA staff as required.
• Other duties as required.

• A minimum of 3 years experience in prior similar positions.
• Strong written and oral communications skills.
• Strong skills in MS Office Suite (including Office, Teams, One Drive), Adobe Acrobat.
• Self-motivated, good organizational skills, detail-oriented, ability to prioritize, multi-task and meet deadlines with minimal need for supervision or reminders.
• Ability to take initiative, anticipate needs, and be proactive.
• Demonstrated reliability and consistent follow through on assigned tasks.
• Working knowledge of Quick Books is an asset.
• Experience with Salesforce is an asset.
• Experience working or volunteering in the charitable sector.
• Interest in land conservation.

This is a part-time position 20 hours per week for one year with opportunities for extension. Hours are flexible around core hours; occasional travel within Ontario is anticipated.

The successful candidate is expected to have a suitable home workspace, and also work some hours and attend in-person staff meetings at the Centre for Social Innovation in Toronto.

Salary range
: $38,000-$45,000 annualized full-time.

Applications from BIPOC applicants are encouraged. We openly welcome and invite applications from persons with disabilities and those protected by the human rights code. We will provide accommodation during all stages of the recruitment and hiring process, upon request.

If you are interested in joining our team, please submit a cover letter and your resume (single PDF) to  , indicating Executive Coordinator in the subject line. Final date to receive applications is Sept 21, 2025 at 5:00 pm EDT.

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Applications will not be accepted by fax and/or regular mail. No phone calls please.

OLTA thanks all applicants for their interest; however, only those being considered for an interview will be contacted.