Operations & Speaker Liaison Coordinator

Operations & Speaker Liaison Coordinator

Join a prestigious London-based speakers agency that works exclusively with some of the world’s most respected thought leaders—politicians, economists, academics, and global business figures. We’re seeking an experienced and exceptionally organised Operations & Speaker Liaison Coordinator to manage all post-contract logistics for high-profile speaking engagements.

You’ll serve as the vital link between corporate clients and high-profile speakers, ensuring flawless event delivery through expert travel coordination, clear communication, and a calm, solutions-driven approach. This is a fully remote role based in South Africa, working UK business hours, and suited to someone with international operations experience and the confidence to work with global C‑suite stakeholders and their teams.

• Manage all post-contract logistics between speakers and clients, including travel, briefing calls, and scheduling (note: no sales involved).
• Coordinate complex international travel itineraries: flights, trains, hotels, and transfers.
• Liaise directly with speakers, their EAs, and client‑side stakeholders to ensure alignment on timing, format, presentations, and expectations.
• Act as the calm, professional point of contact for high‑profile individuals and executives around the world.
• Handle last‑minute changes, challenges, and pressure with a solutions‑focused mindset.
• Keep meticulous records and manage all activities using Zoho CRM and Microsoft Office tools.
• Support cross‑border communication across time zones with exceptional clarity and diplomacy.
• Ensure every event runs smoothly from a logistics and stakeholder perspective.

Essential:

• Minimum 5 years’ experience as a high-level Executive Assistant or Operations Coordinator, supporting international directors or C‑suite stakeholders.
• Demonstrable international operations experience, including cross‑time‑zone communication and complex global travel coordination.
• Experience as the primary liaison for senior and high‑profile stakeholders, including politicians, HNWIs, or Fortune 500 executives.
• Exceptional English communication skills—both written and verbal—with a polished, professional manner.
• Proven ability to manage multiple concurrent events and stakeholder groups without errors.
• Calm, diplomatic, and solutions‑driven under pressure—especially when plans change.
• Comfortable “hand‑holding” high‑profile speakers when needed, e.g. resolving lost itinerary issues or last‑minute travel changes.
• Highly detail‑oriented and organised, with a proactive approach to problem‑solving.
• Confident using CRM systems (preferably Zoho) and Microsoft email and calendar tools.
• Based in South Africa with reliable internet and a fully remote working setup.
• Full availability during UK business hours and flexibility around event‑related scheduling.

Ready to begin the role around end of January, pending final sign‑off.