DOCE Administrative Specialist II

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University’s Policy and Procedure Manual 3‑32).

Position Title: DOCE Administrative Specialist II

Requisition Number: S02257P

Position Category: Staff

Campus

Location:

Weber State University – Ogden, UT

Hours per week: 40

Months per year: 12

Remote Work: One remote work day per week. Work hours are between 7:30 and 5:00.

Pay Grade: N24

FLSA: Non‑Exempt

This is an administrative support position for the Division of Online and Continuing Education at Weber State University. Under the direction of the program manager/supervisor, this position provides operational and clerical support to educational programs and supervises part‑time hourly/student positions. Responsibilities include accepting payments, reconciling credit‑card transactions, submitting financial requests, performing course setup and payroll functions for academic and/or community classes, providing direct operational support at an off‑campus educational center, scheduling employee coverage, assisting instructors for credit and non‑credit classes, supporting events, front‑desk enrollment, and daily cash reconciliation.

• High school diploma or equivalent
• Two years full‑time experience in any of the following: clerical, administrative, operational support, financial support, customer service, or office management. Applicable certification or higher education can be used in place of experience

• Proficiency with Microsoft Office Word and Excel, Google Gmail and Calendar or equivalent programs
• Experience with data entry and reporting systems such as Banner or Argos
• Comfortable learning new software programs independently and on‑the‑job; stays current with updates
• Some college education
• Experience in higher education involving course planning or setup, enrollment, or student and faculty support
• Good people skills and successful supervising experience
• Positive attitude and strong teamwork skills
• Experience scheduling for events or appointments; logistical support for events

WSU offers a generous benefits package that includes medical, dental, long‑term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may increase depending on candidate qualifications. The position comes with a generous benefits package
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To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and contain the average number of hours worked per week and the dates of employment (e.g., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin January 22, 2026. Position will remain open until filled.

Criminal background check required as a condition of employment.

Background Check? Yes

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