Events & Conferences Apprentice
Singapore
Listed on 2026-01-14
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
This role is based in our Bugis Junction Towers office.
The Apprentice Events & Conferences position is designed to support the planning and execution of high-impact conferences and event activities within the Asia Tech x Singapore (ATxSG) portfolio. This role provides hands‑on exposure to the full conference lifecycle from speaker invitations and content planning to operational execution and on‑site delivery.
As part of the ATxSG content team the apprentice will work alongside producers sales marketing operations and design teams to ensure smooth coordination and delivery of conferences and awards. The role involves frequent interaction with senior industry stakeholders (e.g. C‑suite speakers) giving the apprentice valuable experience in managing external relationships and content logistics.
This position is ideal for someone with attention to detail a passion for events and a desire to grow in the field of conference production and event management.
Job Responsibilities- Coordinate and invite C‑suite executives and industry leaders to speak at the conference including keynotes, fireside chats and panels
- Manage speaker communication including confirmations, administrative follow‑ups, bios, photos and presentation materials
- Support speaker logistics and scheduling including the coordination of briefing calls and preparation meetings
- Maintain and update conference agendas and the internal speaker database; source and track new potential speakers
- Manage sponsor speaker deliverables and expectations in close coordination with the commercial and partnerships team
- Upload speaker details and session updates on the event website and ensure programme accuracy
- Prepare cue sheets and session briefing notes in the lead‑up to the event
- Support the successful delivery of the conference on‑site including speaker check‑in, session time‑keeping and backstage management
- Assist with planning and execution of event features that are part of ATxSG such as sourcing venues and coordinating logistics for lab tours, the ATxSG Party Awards Night and other associated activities
- Collaborate closely with the Event Director and Conference Producer as part of a wider team including marketing, sales and operations
- Assist with post‑event documentation and speaker appreciation follow‑ups
- Carry out additional tasks and responsibilities as assigned
- Strong organisational skills with an attention to detail.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Proficiency in using office software and CRM tools.
- A proactive and adaptable attitude with a willingness to learn.
We believe that great things happen when people connect face‑to‑face. Thats why we work in‑person with each other or with customers and partners three days a week or more. When youre not spending time together in one of our offices or other workplaces like at an Informa event you get the flexibility and support to work from home or remotely.
We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Here’s some of what you can expect when you join us.
Our benefits include- Great community: a welcoming culture with in‑person and online social events our fantastic Walk the World charity day and active diversity and inclusion networks
- Broader impact: take up to four days per year to volunteer with charity match funding available too
- Career opportunity: the opportunity to develop your career with bespoke training and learning mentoring platforms and on‑demand access to thousands of courses on Linked In Learning. When its time for the next step we encourage and support internal job moves
- Time out: annual leave plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
- A flexible range of personal benefits to choose from plus company funded private medical cover
- A Share Match scheme that allows you to become an Informa shareholder with free matching shares
- Strong wellbeing support through EAP assistance mental health first aiders access to health apps and more
- Recognition for great work with global awards and kudos programmes
- As an…
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