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Job Description & How to Apply Below
Shift Timings: 8:00 AM TO 6:00 PM Eastern Standard Time Zone
Job Location:
PERMANENT WORK FROM HOME.
Job Summary:
We are looking for a detail-oriented and proactive Administrative Assistant to support daily administrative operations, compliance coordination, documentation, and cross-functional workflows. This role involves both traditional administrative duties and compliance-oriented support. The ideal candidate has hands-on experience with U.S.
-based administrative and compliance processes and is comfortable managing them end to end.
Job Responsibilities:
Manage multiple business inboxes, mail scanning, and action-item tracking
Support U.S. registrations, renewals, and compliance-related documentation
Assist with certification and prequalification applications (MBE, DBE, HUB, SBE, etc.)
Coordinate insurance documentation, COIs, audits, and vendor communication
Handle subcontractor forms, trademark follow-ups, and administrative legal coordination
Maintain well-structured digital folders, records, and documentation
Provide research, reporting, and interdepartmental administrative support
Job Requirements:
1+ year of direct experience handling U.S. compliance, certifications, or regulatory administrative work
Strong understanding of U.S. administrative and compliance workflows
Excellent organizational, communication, and follow-through skills
Ability to manage multiple priorities, deadlines, and confidential information
Proficiency with email management and MS Office / Google Workspace
Experience with insurance, certifications, or legal administrative support is a plus
About the Company:
For over 50 years, we have been a trusted name in the construction and architectural fabrication industry, successfully partnering with major contractors, developers, architects, and designers across the country.
Founded in 1971, our organization has consistently delivered high-quality architectural products while pushing boundaries in design and fabrication. We specialize in:
Our Specializations :
Signage
High-End Ornamental Metal
Architectural Metal & Glass Systems
Our Primary Markets:
New York City
• Boston
• Washington DC
• Los Angeles
Materials We Work With:
Aluminium
• Stainless Steel
• Steel
• Brass/Bronze
• Glass
• Stone
Acrylic/Plastics
• Polymers
• Lexan
• Woods
Our Departments:
Art Department
Engineering
Waterjet & Laser Cutting
CNC Machining
Metal & Plastic Fabrication
Vinyl Plotting
Digital Printing
Screen Printing
Engraving
Etching
Painting
Installation
Products We Manufacture:
Signage
Handrails & Guardrails
Elevator Surrounds
Glass Wall Systems
Steel Barriers
Fabricated & Structural Steel
Column & Wall Cladding Systems
Ornamental Metals
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