Specialist, Sales & Education Capability

Function:
Education

Location:

CA, US

Work Arrangement:
Hybrid

Location:

Calabasas, CA, USA

We enable individuals to look, feel, and be their true selves.

Wella Company is one of the world’s leading beauty companies, comprised of a family of iconic brands such as Wella Professionals, Clairol, OPI, Nioxin and ghd. With 6,000 employees globally, presence in over 100 countries, Wella Company and its brands enable consumers to look, feel, and be their true selves. As innovators in the hair and nail industry, Wella Company empowers its people to delight consumers, inspire beauty professionals, engage communities, and deliver sustainable growth to its stakeholders.

We are actively looking for our future Capability & Event Coordinator Specialist to join the Wella company’s Education & Capability team, based out of our NA corporate headquarters located in Calabasas, CA. The role is responsible for the detailed planning, organization and execution of in-person and virtual training sessions and events, ensuring they align with the company’s goals, values and priorities.

This role involves managing logistics, budgets, vendor relationships, event timelines, and attendee communications, while addressing any issues that arise. The Capability & Event Coordinator also acts as the primary point of contact for all event-related matters, from initial concept to pos-event follow-up. The role will be working in a dynamic, creative environment allowing for direct contact with multi-functional teams, artists and customers.

• Developing event agendas, creating detailed timelines, managing budgets, and coordinating with venue facilities, catering, decor, and entertainment.
• Sourcing, negotiating with, and managing relationships with various vendors.
• Handling guest/attendee communication, registration, travel details and on-site logistics
• Overseeing event setup, managing production assistants, and troubleshooting any issues that arise during the sessions
• Tracking expenses, processing invoices, and ensuring events stay within budget
• Gathering feedback, preparing reports and assessing events success
• Maintaining clear communication with stakeholders, vendors and internal teams
• Addressing unexpected challenges and finding solutions to ensure a seamless event
• Follow-up after events to ensure timeliness in payments, attendee feedback/expenses and budget reconciliation
• Manage all event related paperwork, including contracts, invoices and reports.
• Building relationships with artists, guest speakers and vendors to generate future opportunities
• Manage monthly tracking and reporting of all Studio income and seminar P&L

• Analytical skills, able to analyze data and provide feedback/solutions.
• Fluent in English with excellent oral and written communication skills
• Well organized, time management, multitasking and ability to meet critical deadlines
• Flexible work schedule –typical schedule 8am to 5pm (Mon-Fri) with some work from home abilities, some weekend and evening are required depending on business needs
• Intermediate / Advanced skills in Power Point, Excel:
  Pivot Tables & Vlook up
• Social media savvy across Instagram, Facebook and Tik Tok
• Ability to engage with diverse levels of personnel in a multi-functional environment
• Ability to work independently, under general direction, and project management
• Strong communication (written/verbal) and problem-solving skills
• Demonstrate creative thinking and flexibility in a dynamic and changing work environment
• 2 years’ experience budget management
• Able to travel via air for training and sales meetings at minimum 1-2 times per year
• Strategic - Big picture thinker with ability to drill down to the details, Planning, facilitation, problem analysis/solving, decision making, solution oriented
• Creativity and Innovation - Creativity, business savvy, originality, intuition, open-minded
• Business
  - Work-flow structuring, monitoring, multi-tasking, analytical, quantitative, organizational, detail-oriented, time management
• Leadership and Interpersonal
  - Personable, outgoing, and collaborative. Self-starter, ownership,…