Executive Administrative Assistant

Benefits

• 401(k)
• Dental insurance
• Health insurance

Life Is Work is a Chicago-based nonprofit dedicated to advancing dignity, equity, and wellness for TLGBQ+ individuals and families. We provide housing support, health advocacy, workforce development, and community-centered programming that prioritizes safety, access, and compassion.

Life Is Work is seeking an experienced Executive Administrative Assistant to provide high-level administrative, operational, and strategic support to the CEO. This role requires exceptional communication skills, strong attention to detail, and the ability to maintain professionalism and confidentiality while managing fast-moving priorities.

• Manage the CEO’s calendar, scheduling, and day-to-day workflow.
• Coordinate meetings, travel, lodging, and expense reports.
• Prepare agendas, presentations, briefing documents, and follow-up action items.
• Support inbox management, draft communications, and route inquiries appropriately.
• Take detailed meeting notes and ensure timely follow-up.

• Serve as a primary point of contact for internal and external stakeholders.
• Coordinate communication with board members and assist with board meeting logistics.
• Support donor engagement efforts, including thank-you correspondence and event coordination.

• Maintain organized and confidential records and files.
• Assist with organizational communications and reporting needs.

• Support cross-department coordination to keep organizational priorities on track.
• Manage special projects assigned by the CEO.

• 3+ years of administrative experience supporting senior leadership.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• High level of discretion and professionalism.
• Proficiency with Microsoft Office, Google Workspace, and basic project management tools.

• Experience in nonprofit, community-based, or mission-driven organizations.
• Familiarity with CRM, donor management tools, or database systems.
• Experience coordinating events or supporting board governance.

Salary Range: $62,000 – $85,000 annually depending on experience.

• Medical, dental, and vision insurance
• Retirement plan with employer contribution/match
• Paid vacation, sick leave, and holidays
• Paid parental leave
• Hybrid and flexible scheduling where possible
• Professional development and training support
• Life, AD&D, and disability insurance
• Commuter and wellness benefits (varies by plan)

• Fast-paced, mission-driven nonprofit environment
• Requires the ability to manage multiple priorities with grace and reliability
• Hybrid work available; some evenings/weekends for special events may be required
• Flexible work from home options available.