Administrative Assistant - Entry Level; Remote

Administrative Assistant - Entry Level (Remote) About the job Administrative Assistant - Entry Level (Remote)

The position is part time at 15‑20 hrs per week by the end of November 2022. The hours weekly could possibly increase to 24‑30 after November 2022. Advantages are not listed. This is a remote role that will require communicating with the manager, project team members, and the client through email, telephone, and Microsoft Teams.

In charge of managing digital reports (e.g., developing project‑specific files) and, upon request, assisting with coordinating and generating technical documents and discussions. In charge of monitoring and updating program client handbooks.

Responsible for reviewing eco‑documentation and administering regulatory compliance needs. Responsible for entering data into an online database and for evaluating digital material against established regulatory requirements. Conducts ad‑hoc regulatory research. Maintains a job e‑mail mailbox, where e‑mails are received from clients and project subcontractors. Understands client SOPs to provide appropriate assistance to client sites.

• Organized, detail oriented, able to work independently and in a busy environment, multitask, and prioritize work.
• Strong communication skills (phone and email) with a professional demeanor.
• Proficient in data entry and QA/QC.
• Advanced Microsoft Office proficiency (Teams, Outlook, Word, Excel, PowerPoint) including data entry, formatting, printing, filtering, and sorting.
• Proficiency in Adobe Acrobat (editing reports).
• Ability to create and maintain digital filing systems for specialized documents.
• Knowledge of environmental regulations.
• Client service experience.

Associate’s or Bachelor’s degree and 2+ years of related organizational experience in a progressively responsible role.

Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable law.

NOTE:

Optimere is unable to sponsor visas at this time. Applicants must be U.S. citizens or permanent residents authorized to work in the U.S.