Administrative Assistant - CDH - Remote

About the job Administrative Assistant - CDH - Remote

Position description

• Apply expertise to perform a variety of non‑clinical administrative support tasks including scheduling, coordination, and follow‑up tasks for meetings, events, and professional travel.
• Manage calendars.
• Prepare documents and presentation materials.
• Process invoices and reimbursements.
• Compose and/or transcribe correspondence/documents.
• Support departmental projects/activities.
• Create and maintain websites, web pages, databases, spreadsheets, and social media accounts.
• Answer telephones and provide related follow‑through.

Exhibit initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment, and ability to navigate multiple systems simultaneously. Be accountable for ensuring accuracy and completeness through attention to detail.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position.

High school diploma or GED with a minimum of two years experience in an administrative support role, or one‑year degree/diploma in an administrative, business, or medical‑related program with a minimum of one‑year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical‑related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business‑related software to produce databases, spreadsheets, presentations, etc.

High‑level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision‑making, judgment, and confidentiality as well as attention to detail and follow‑through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure.

Prefer work‑related experience within the last ten years.

None required.

Non‑exempt

$19.85 - $28.15/ hour

Yes

Full Time

80

Monday-Friday; 8 hour shift between 7:00 AM - 5:00 PM. This position is 100% remote; can work from anywhere.

NA

Yes

No

Mayo Clinic is located in the heart of downtown Rochester, Minnesota, a vibrant, friendly city that provides a highly livable environment for more than 34,000 Mayo staff and students. The city is consistently ranked among the best places to live in the United States because of its affordable cost of living, healthy lifestyle, excellent school systems and exceptionally high quality of life.