Legal Assistant and Law Clerk, Corporate Governance Office
Remote / Online - Candidates ideally in
Toronto, Ontario, M5A, Canada
Listing for:
Scotiabank
Remote/Work from Home
position
Listed on 2026-01-13
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Clerical, Data Entry
Job Description & How to Apply Below
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In this role you will:
Executive Support
Provides a variety of complex and routine administrative and governance support for the VPs.Maintains daily calendar and schedules meetings of the VPs.Receives inquiries and identifies priorities for the attention of the VPs.Arranges and coordinates domestic and international travel.Administers expenses, including expense tracking and preparation of expense reports, clearing corporate cards in the Travel and Entertainment (T&E) platform and processing invoices, and recovering expenses from international subsidiaries via the Payment Request Centre (PRC) platform.Develops and maintains a filing system.Performs a variety of other administrative duties and support as required.This includes regular interaction with members of the Board and executive management across all business lines and corporate functions, the internal and external auditors, regulators, shareholders and other stakeholders
Administrative Operations for the Corporate Secretary’s Department
Supports the VPs with the development and distribution of strategic department communications to ensure the strategy, goals and department initiatives are understood globally.Monitors the Corporate Secretary’s general inbox and coordinates responses to inquiries, internally and externally, ensuring appropriate actions, dissemination of information and follow-up, as necessary.Monitors the Corporate Secretary’s general phone line, responding to and resolving/escalating inquiries.Supports the development and distribution of documentation including procedures, presentations, correspondence, attestations, and business plans.Oversees the centralized tracking and record maintenance of employee vacation, remote work and absences, BCP contact lists and learning development.Supports the planning and execution of department events including team meetings, town halls, strategy sessions, conferences, and celebrations.Supports the onboarding and offboarding activities of employees within the department, which includes requesting equipment set-up and system access.Provides the Board Services team with administrative and corporate secretarial support relating to Board and committee matters including, but not limited to, calendaring related to meeting notices/invitations and tracking attendance, preparing Board and committee attendance sheets and seating plans, maintaining the Master Board Services Checklist, supporting board postings as well as any other tasks that may be assigned.Other duties as assigned.Records Management
Executes information management and disposition processes, both paper and digital, in compliance with Bank’s records management policies and procedures and considering department requirements, including the creation, organization, maintenance, classification and disposition of records.Provides support and assists the department with records management initiatives and provides guidance and training on the Bank’s records management requirements.Other
Assists with various regulatory, internal and external audit requests supporting the Board services team, as required.Supports year-end by compiling data/information regarding director fees, attendance, share ownership requirements primarily for disclosure in the AIF and Management Proxy Circular as well as assisting with data verification and proofreading.Supports year-end by updating and tracking numerous shareholder forms, specifically the Notice of Availability and all annual meeting voting forms, including handling the French and Spanish translation as applicable.Supports the maintenance of the Bank’s website, as it relates to corporate governance documents, by liaising with the Work Front team to ensure updates are made with integrity and within deadlines; this includes coordinating translation of documents.Supports the Business Continuity Plan (BCP) planner by assisting with testing (e.g., Call tree, VPN, walk-through) and collecting, reviewing, and updating information as required.Handles the processing of all documents received for execution under the Bank’s corporate seal, coordinates execution of international…
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