Team Assistant

Position: Team Assistant (Permanent)
Location: Catford

Job title:

Team Assistant

Location:

London, Canary Wharf

Working mode:
Hybrid

Contract:

6 months initially

Overall Purpose of the Role

Join us at Barclays as a Team Assistant where you’ll support a Global Equity Research team who deliver actionable insights and innovative products to our clients. You will provide administrative support to the Marketing Coordinator and a number of Equity Research Analysts across the EMEA function. This will include managing the complex logistical requirements of multiple team members including areas such as diary management, travel booking, expenses, visa licenses and Roadshow events.

Furthermore, you will act as a point of contact for any team related queries updating CRM systems and excel distribution lists as required.

Key Responsibilities

Booking all business related travel and arranging the necessary logistics

Managing complex travel/meeting schedules

Ensuring all travel adheres to the T&E policy

Arranging visas and licences where necessary

Processing of all expenses in Concur within T&E guidelines and deadlines

Working with the Roadshow team to ensure analyst marketing trips run smoothly

Point person for the Events team regarding any team related activities

Diary Management

Ensure all systems are maintained

Timely logging of ad-hoc client meetings on a monthly basis

Managing team call list

Ensuring contacts, clients and interactions are accurately captured in the relevant systems

Management and thorough understanding of team’s client/distributions lists

Super user and first point of contact for all systems frequently used by the team

Other

Working closely with the Business Management team and Compliance to help ensure that all team activities are undertaken in accordance with firm guidelines and filtered through the correct channels for consultation and approval e.g. Gifts & Entertainment logging

Facilitating ad hoc data requests from the team (Excel and Powerpoint)

Ensure all calls are answered in a professional manner & where possible are acted upon proactively

Raising all new Subscriptions, Market Data, IT requests and IT incidents on behalf of the team(s), troubleshooting and following through to resolution

Team player;
Help to ensure there is reciprocal cover across the Research Assistant support group during times of absence.

Flexibility and willingness to help across sector teams when required.

Decision Making & Problem Solving

Booking complex travel arrangements working within guidelines, often requiring adjustment from the traveller’s original request in order to be compliant. Must be able to provide alternative solutions proactively.

Stakeholder Management & Leadership

Risk and Control Objective

Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise

Wide Risk Management Framework and internal Barclays Policies and Policy Standards.

Key Skills & Experience

Proven experience in travel booking (Concur system preferred as this is the system the team uses)

Worked in a previous Team Assistant role

Previous experience in a Financial Services Environment

Proficient Microsoft Office skills (Word, Powerpoint, Excel, Outlook)

Ability to work quickly, accurately and effectively during times of increased work flow

Excellent communication skills both verbally and written with good attention to detail

Effective time management skills

Team Assistant experience (desirable)

Working Environment

Hybrid working model: 3 days per week in the office and 2 days per week working from home

Fast-paced, evolving environment with shifting priorities

Hands-on, autonomous role with no direct reports

Candidates must be adaptable, confident, and able to contribute immediately

About Barclays

Barclays is a British universal bank, operating across retail banking, payments, and top-tier corporate and investment banking. We’re driven by our mission to help people achieve their ambitions – in the right way.

Our Values

Respect
• Integrity
• Service
• Excellence
• Stewardship

These values guide everything we do – for our clients, customers, colleagues, and communities.

Diversity and Inclusion

We’re committed to creating a workplace where everyone feels they belong. Diversity, equity, and inclusion are central to our culture and how we operate.

Hybrid Working

This role follows Barclays' hybrid working model: 3 days per week in the office in London with remote work on remaining days.

Contractor Benefits (via Randstad Sourceright)

Paid holiday entitlement

24/7 Employee Assistance Programme

Access to lifestyle and retail discounts