Virtual Assistant

Key Responsibilities:

Travel Coordination
Co-ordinate travel bookings for clients and event participants
Prepare detailed travel itineraries and ensure all bookings align with event schedules and budgets.
Enter all confirmed travel arrangements into the event management software to ensure accurate and up-to-date event data that will then be communicated to attendees.
Track travel expenses and assist with reconciliation and reporting.
Run regular reports to check the data for accuracy and identify errors and update where necessary.
Administrative Support
Provide day-to-day administrative assistance to the event management team, including document preparation, data entry, and file management.
Assist in preparing and formatting presentations, reports, and proposals.
Help maintain efficient digital filing systems and shared drives.
Team & Client Support
Communicate professionally with clients, suppliers, and internal team members to provide timely updates and support.
Assist with follow-ups, confirmations, and post-event administration.
Support the coordination of logistics and timelines for upcoming events.
Contribute to a positive, collaborative, and solutions-focused team environment.

Skills & Experience
Previous experience as a Virtual Assistant, Administrative Assistant, or in an Event Management support role (preferred).
Strong organisational and time management skills with excellent attention to detail.
Experience managing travel bookings and working with itineraries.
Proficient in Microsoft Office and/or Google Workspace, with strong Excel and document formatting skills.

Experience with Events Air desired but not required – training will be provided.
Excellent written and verbal communication skills.
Ability to work independently while supporting multiple team members.
A proactive, flexible, and professional approach to all tasks.

Desirable Attributes
Prior experience in the events, travel, or hospitality industry.
Knowledge of event management systems or CRM platforms.
Comfortable working across different time zones and managing priorities.

Immediate joiners required.

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