EA & Admin Manager- Remote

Position: EA cum Admin Manager- Remote
Job Title:

Admin Manager cum Executive Assistant

Location:

Remote

Experience:

8-15 Years (Senior-level EA/Admin support with strong coordination and management skills)
Reporting To:
Chief Executive Officer (CEO)
Age: 30 to 45 years

Education:

Graduation/ Masters / MBA

Job Summary

The  Admin Manager cum Executive Assistant  will work closely with the CEO, acting as a central coordination point and providing high-level administrative, operational, and strategic support. The role requires flexibility, speed, strong coordination skills, and the ability to manage dynamic schedules while supporting business objectives across the globe.

Key Responsibilities

Work closely with the CEO, providing direct administrative, coordination, and execution support on both day-to-day and strategic matters.
Act as a single point of contact and central coordination person for internal and external stakeholders.
Serve as support to leadership, ensuring smooth daily operations.
Identify and support business opportunities through research and market inputs.
Set up and coordinate meetings with stakeholders, and maintain effective liaison.
Conduct research as and when needed and present complete research outputs.
Manage spontaneous and frequently changing schedules efficiently.
Handle multiple tasks simultaneously with flexibility and adaptability.
Coordinate with internal cross functional teams across departments to ensure seamless communication and execution.
Build and maintain proactive media partnerships and manage external communications.
Create, manage, and deliver presentations and reports as and when needed.
Manage end-to-end travel arrangements including flight bookings, accommodation and logistics, including visa processing, documentation and any required coordination.
Maintain strong working knowledge of Excel for data analysis and reporting.
Demonstrate strong understanding of business operations and strategic thinking.
Adapt quickly to changing business scenarios and requirements.
Comfortable working across USA, Africa, UAE and Europe markets.
Capable of handling pressure, working at speed, and delivering results efficiently.
Ready and open to frequent travel, including travel at short notice.
Demonstrate a strong learning mindset with the ability to quickly adapt to new tasks.

Essential Tools And Platforms

Proficient in Excel for data analysis and reporting
Experienced with PowerPoint for high-quality presentations
Familiar with project management tools (e.g., Asana or equivalent)
Proficient with calendar management tools to coordinate complex schedules
Comfortable using collaboration and communication tools (email, chat, video conferencing)

Candidate preferences

Entrepreneurial or self-directed experience is valued.
Comfortable working remotely across time zones (USA, Africa, UAE, Europe)
Able to handle high-pressure situations and maintain composure.
Proactive problem-solver with a sense of initiative.
Flexible with work hours to accommodate global stakeholders.
Experience supporting administrative governance, public-facing communications with external stakeholders is desirable.

Inclusivity

Welcomes applicants from non-traditional career paths and diverse backgrounds
Open to candidates returning from career breaks with flexible onboarding
Flexible work arrangements (remote, hybrid, or location-flexible)

Skills:

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