Listing Coordinator; Real Estate

Listing Assistant

This is a remote position. We are seeking a highly organized, detail-oriented, and proactive Listing Assistant to support our fast-paced and growing real estate team. This role is perfect for someone who thrives under pressure, loves a dynamic work environment, and takes ownership of their role and responsibilities. The Listing Assistant will play a critical part in supporting the team's listing processes from start to finish, managing backend organization, data entry, and client-facing communication with professionalism and confidence.

• Thrives under pressure and enjoys a fast-paced environment
• Exceptional task management and organizational skills
• Comfortable asking clarifying questions to multiple team members
• Self-confident with a proactive mindset
• Takes ownership of responsibilities and drives execution
• Direct communicator who can handle strong personalities
• Open to feedback and focused on growth
• Detail-oriented and thrives in structured environments with checklists, systems, and spreadsheets at the core
• Well-spoken, professional, and client-service minded
• Strong problem-solver who anticipates needs without being asked

• Google Suite (Docs, Sheets, Forms, etc.)
• Dotloop (Transaction Management)
• Follow Up Boss (CRM)
• Todoist (Task Management)
• SWIFT (Listing Management Platform)
• Pad Split Marketplace (Listing Platform)

• Create Google Drive folders for all listings and pull required documents
• Prep listing agreements and documents in Dotloop
• Data entry and preparation of listings in SWIFT
• Grow into responsibility of pushing listings live
• Finalize listing setup post-launch
• Track and monitor paperwork and signatures
• Maintain monthly financial reports for Pad Split properties
• Keep all team and seller inventory spreadsheets updated
• Collect showing feedback and communicate with team and sellers
• Notify occupied properties of showings (Padsplit properties)
• Organize incoming offers on listings
• Maintain Pad Split Marketplace listings
• Execute listing checklists for all active properties
• Reverse prospecting tasks as needed
• Manage Follow Up Boss Deal Board for seller transactions

• Prepare buyer documents for team agents (buyer brokerage agreements, offers, etc.)
• Manage and assign incoming Padsplit Marketplace leads
• Support general team operational needs

• Real estate experience in the state of Georgia
• Strong working knowledge of Google Suite tools
• Experience using CRM systems like Follow Up Boss
• Ability to learn new platforms quickly
• Highly organized with utmost attention to detail
• Strong communication skills, both written and verbal
• Ability to prioritize and multi-task in a fast-paced environment
• A solutions-oriented mindset