Administrative Assistant

Administrative Assistant

Are you recognized for your rigor and strong organizational skills? This strategic support position, at the heart of a stimulating legal environment, offers diverse responsibilities in a bilingual context. Partial remote work is possible depending on experience and autonomy.

What is in it for you:

• Annual salary between $70.000 and $80.000, depending on relevant experience.

• Permanent, full-time position based on a 35-hour workweek.

• On-site training period followed by a hybrid model (one remote day per week).

• Comprehensive group insurance coverage upon hire, including health, dental, vision, life, disability, and travel insurance for the employee and dependents.

• Employer participation in a group retirement savings plan.

• Several weeks of paid leave, including vacation and personal days.

• Flexible personal leave policy.

• Enhanced statutory holidays with one additional floating day.

• Access to mental health support, telemedicine, and family assistance services.

• Employee wellness program, including financial support for eligible expenses.

• Professional development opportunities with potential reimbursement for training costs.

• Inclusive and supportive work environment that values diversity, recognition, and collaboration.

• Active community engagement through volunteer and social initiatives.

• Internal events and social activities organized throughout the year.

• Access to a variety of corporate perks and discounts.

Responsibilities:

• Draft correspondence, prepare, and revise documents.

• Manage deadlines, schedule meetings and appointments, and maintain the partner’s calendar.

• Coordinate travel arrangements and reservations for the partner.

• Review and proofread documents to ensure grammatical accuracy, proper formatting, and compliance with legal standards and the firm’s visual identity.

• Manage files and documentation using various storage and archiving systems such as Net Documents and Share File.

• Assist lawyers with business development projects and maintain the professional contact database.

• Process data such as time entries, expenses, and file openings.

• Act as a liaison with clients, colleagues, service departments (including the business center), and external parties.

• Follow up on billing in collaboration with billing coordinators.

• Transcribe dictations, audio notes, and recordings.

• Perform document comparisons (“markups”).

• Participate in onboarding new team members.

• Perform any other related administrative tasks as required.

What you will need to succeed:

• Diploma or relevant training in office administration or legal secretarial studies (AEC or DEC, an asset).

• 5+ years of experience in a demanding professional environment.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong knowledge of Adobe Acrobat Pro.

• Experience with digital transcription; knowledge of Big Hand is an asset.

• Proactive, autonomous, and excellent time management skills.

• Strong attention to detail and ability to manage multiple priorities simultaneously.

• Discreet, mature, and professional demeanor.

• Professional fluency in both French and English to effectively support clients in both languages.

Why Recruit Action?

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

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