Administrative Assistant

Administrative Assistant page is loaded## Administrative Assistant locations:
Remote - Massachusetts time type:
Full time posted on:
Posted Yesterday job requisition :
PR###
**** It's fun to work in a company where people truly
** BELIEVE
* * in what they're doing!
***** We're committed to bringing passion and customer focus to the business.
* ABOUT THE JOB  Avid is looking for an experienced Administrative Assistant to support its operations & functions. You will report to the Executive Administrator and Group Coordinator.
** Remote opportunity, ideally near Burlington MA and able to commute into the office from time to time.
** In this role, you will have the opportunity to:
* Create & track all department PO's while working closely with contracts team to make sure SOWs are accurate, align with company policy & are fully executed.
* Customer Briefing Center Coordinator;
Key onsite contact for meeting briefing management and scheduling. Schedule all facets of meetings and manage all prep calls, conference room preparation, printed material, digital asset readiness for briefings; onsite contact for customers and sales team for briefing related questions (Local logistics support, Area Information, Hotel/Restaurant Info).
* Create, manage and reconcile all PO’s related to events;
Manage room blocks, staffing lists & contact lists; compose and send registration & travel communications to staff;
Organize and plan onsite customer receptions & cocktail events and catering
* Management of Vendor contracts from receipt through Finance, Legal and Executive signature. Including but not limited to;
Trade shows, Hotel blocks, Field events, Customer meetings.
* Lead scheduling coordination of all Demo, Executive and Workflow meetings for major trade shows (NAB, IBC, AES) manage group calendars, contacts and meeting logistics.
* Coordinate travel plans using SAP/Concur; including expense reporting and reimbursement.
* Manage department office supplies, subscriptions, memberships, equipment and information technology.
* Provide general administrative support for Executives.
* Receive, screen and handle telephone calls, mail, and other correspondence.
* Printing, shipping, scanning, filing, copying as needed.
* Efficiently prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

The qualified candidate will have the following skills and experience:
* 2 - 4 years of experience in an administrative or coordinator role.
* Strong organizational skills with excellent attention to detail and ability to manage multiple priorities.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
* Experience with tools like Salesforce, Concur, SAP and/or Net Suite
* Experience scheduling meetings, coordinating travel and managing travel
* Strong written and verbal communication skills
* ** Join a global team
** and experience a dynamic, collaborative work environment that fosters innovation and growth.
* ** Remote*
* ** work model
** offering flexibility to balance work and life.
* ** Access to development programs
** with strong support and mentoring to help you grow and advance within the company.
* ** Equal opportunity employer
** committed to diversity, inclusivity, and creating a welcoming environment for all employees.
* ** Attractive benefits package
** including health & life insurance, referral rewards, and generous leave policies to ensure a healthy work-life balance.
** ABOUT AVID
** Avid empowers creators in film, television, music, and live events with cutting-edge technology and collaboration tools. At Team Avid, we are passionate about pushing the boundaries of innovation in a dynamic, collaborative environment. Our core values—empowerment, trust, inclusivity, and passion—define who we are. If you thrive in a fast-paced, transformative setting where your contributions matter, we’d love to have you on board.

Learn more at
* Avid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.*#LI-Remote#LI-RM1US Pay Transparency Range $55,000.00 - $70,000.00
* If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us**!
* #J-18808-Ljbffr