Administrative​/Executive Assistant

Benefits

• Employee discounts
• Training & development
• Wellness resources

We are seeking a highly experienced Administrative / Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires an exceptionally organized, professional, and proactive individual who thrives in a fast‑paced environment, works effectively with minimal supervision, and demonstrates extreme attention to detail. Advanced proficiency in Microsoft Office—particularly Excel—is essential. Must be local to the OC or Riverside County.

• Provide high-level administrative and executive support, including calendar management, scheduling, correspondence, and document preparation
• Create, maintain, and analyze reports and spreadsheets using Microsoft Excel (including formulas, data tracking, and report generation)
• Prepare presentations, reports, and written communications with a high level of accuracy and professionalism
• Organize and manage files, records, and documentation—both digital and physical
• Track deadlines, follow up on action items, and ensure tasks are completed accurately and on time
• Act as a professional point of contact for internal teams and external partners
• Anticipate needs, identify potential issues, and proactively recommend solutions
• Maintain confidentiality and exercise discretion with sensitive information
• Support special projects and additional administrative tasks as assigned

• Proven experience as an Administrative Assistant or Executive Assistant in a professional setting
• Advanced proficiency in Microsoft Office, with strong emphasis on Excel (creating reports, spreadsheets, formulas, and data analysis)
• Exceptional organizational and time-management skills
• Extremely detail-oriented with a high level of accuracy
• Professional demeanor with excellent written and verbal communication skills
• Ability to work independently with minimal supervision while managing multiple priorities
• Strong problem-solving skills and proactive mindset

• Experience supporting senior-level executives or leadership teams
• Advanced Excel skills (pivot tables, data analysis, reporting dashboards)
• Experience handling confidential or sensitive information

• Highly organized and dependable
• Proactive, self-motivated, and solution-oriented
• Professional, polished, and discreet
• Adaptable and comfortable in a fast‑paced environment

Flexible work from home options available.