Administrative Specialist Confidential; TCA's Office Gloucester

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The salary range for this position is $52,593.71 to $86,166.03 for Schedule A, and $52,593.71 to $81,857.73 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule

A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule

B.

The Judiciary offers a strong opportunity for growth.

• Travel within the tri-county vigance will be required.
• This position may be assigned to another county within the vigance.

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access. Every applicant should be aware that if selected for this position, you must be prepared to work on‑site in Cumberland County (Bridgeton, NJ), Gloucester County (Woodbury, NJ), and Salem County (Salem, NJ).

Vicinage 15 (Cumberland, Gloucester, Salem Counties) is seeking a highly motivated individual with excellent customer service, interpersonal, organizational awareness, and technical skills to join the Trial Court Administrator’s Office. The selected candidate will provide administrative support to the Trial Court Administrator (TCA), including handling correspondence and mailings, composing routine and non‑routine correspondence, routing telephone calls and customers, preparing and processing travel vouchers, ordering and processing office supplies, preparing meeting summaries, establishing and maintaining a filing system, creating and maintaining charts and spreadsheets, searching files, reports, or other documents for information, maintain confidentiality, calendar maintenance, coordination of speaking engagements, seminars, travel, and other activities.

• Draft correspondence, reports, policies, and protocols
• Develop professional level presentations, reports, manuals, guides, audio‑visual aids, PowerPoint presentations and other materials as requested
• Compile statistical data on workload volume, backlog, expenditures, personnel actions, equipment, or attendance
• Provide quality customer services to court users and/or internal customers by answering questions, explaining judiciary policies and procedures, and resolving issues
• Assemble workflow procedures
• Recommend improvements in work processes and administrative practices
• Advise on deadlines and make recommendations
• Provide training and/or cross‑training for co‑workers as needed
• Assist staff and provide recommendations with work in progress as needed
• Provide back‑up coverage and extensive customer service for the ATCA, Operations staff and Assignment Judge chambers
• Assist with planning and implementing projects…