Project Coordinator​/Virtual Assistant Senior Level

Project Coordinator / Virtual Assistant Senior Level

Essential Duties and Responsibilities include the following.

• Works with team to continually improve work order processes. (after fully trained)
• Works with Asset Management team for inventory pulls when necessary.
• Processes customer deposits and CC payments, when required.
• Tracks sustainability and reports monthly, quarterly, or annually
• Ensures invoices from vendors are accurate, while also ensuring PO’s are cut and sent to AP in a timely manner.
• Sends daily invoicing notifications to accounting
• Gathers all information uploaded by the AE in the CRM and creates a thorough Labor Quote Request for Estimating.
• Completes New Customer Set-Ups
• Distributes order information to internal team members
• Attends daily or weekly huddles to coordinate scope requirements – attend remotely via web conference
• Schedules meetings with team members as needed.
• Creates service work orders and schedules projects by providing detailed scope of work, scheduling instructions, and delivery and installation information
• Schedule pick-ups and delivery of rental equipment
• Work with Project Coordinator and Order Management on procurement of product.
• Manages project close-out and ensures timely completion of punch‑list items
• Works closely with Accounting Team on AR and AP issues and resolves them on a timely basis
• Generates and submits Time Report to Relocation Account Executive for review if something looks incorrect.
• Completes invoices of service work orders on a daily basis
• Create and invoice Change Orders in Khameleon
• Helps other Service Team members with various tasks
• Attends & participates in weekly and monthly Service Team meetings

Key Qualifications include the following.

• Advanced skills in MS Office highly desired
• Ability to multi‑task
• Organizational and prioritization skills
• Ability to work effectively in a team
• Process‑oriented
• Ability to communicate effectively
• Self‑driven, proactive, and willing to take initiative
• Embraces accountability
• Takes responsibility (ownership)

Other Requirements

• Associates Degree
• 2‑3 years’ experience in customer service
• Must be able to pass a criminal background screening
• Working hours must include coverage during the core hours of 9:00 a.m. to 3:00 p.m. CST

Shift /

Hours:

Monday – Friday in one single shift, 9:00 AM CST – 6:00 PM CST . Note this is +13 or +14 Philippine time, which will be 1:00 PM PH – 8:00 AM PH .

An interior solutions company focused on designing the office of the future. As a distributor and dealer of commercial furniture, the company partners with large organizations to create customized workplace solutions.

Location
:
Minneapolis, MN

Duration

Description