Project Administrator

Overview

The Project Administrator is in charge of helping with the day-to-day and administrative tasks of projects that involve multiple teams working from different locations. This job makes sure that project plans, schedules, budgets, paperwork, and communication are all kept up to date and done well. The Project Administrator works with project managers, team members, and stakeholders to make sure that projects are done correctly and on time while following the rules and procedures of the organization.

• Help project managers plan, schedule, and organize the work that needs to be done on a project.
• Keep project documents up to date, such as plans, reports, meeting minutes, and letters.
• Keep track of project deadlines, milestones, deliverables, and budgets.
• Set up meetings, make agendas, and make sure that project teams and stakeholders can talk to each other.
• Make and send out dashboards and reports on the status of the project.
• Help with vendor contracts, purchase orders, and invoices when needed.
• Keep an eye on project risks, problems, and action items, and make sure they are followed up on in a timely manner.
• Follow company rules when keeping project filing systems, databases, and electronic records up to date.
• Encourage following project management methods and standards.
• Do general office work to keep the project running smoothly.

• A bachelor's degree in business administration, project management, or a related field (or the same amount of experience).
• At least 2 to 5 years of experience managing or coordinating projects.
• Ability to use project management software like Microsoft Project, Asana, Jira, and Smartsheet.
• Good at organizing, managing time, and doing more than one thing at once.
• Good at talking and writing clearly.
• Paying attention to detail and making sure documents are correct.
• Ability to work alone and get things done quickly in a fully remote setting.
• Being good at using Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Experience helping with complicated projects that involve more than one team.
• Knowing how to keep track of budgets, send invoices, and buy things.
• Knowledge of Agile, Scrum, or other ways to manage projects.
• CAPM (Certified Associate in Project Management) or PMP (Project Management Professional) certification in progress or already earned.

Depending on experience, qualifications, and where you live, the salary range is between $55,000 and $80,000 per year.

• Full coverage for medical, dental, and vision care.
• 401(k) retirement plan with a match from the company.
• Paid time off (PTO) includes vacation days, sick days, and paid holidays.
• Working from home in the United States full-time.
• Opportunities for training and professional growth.
• Life insurance and coverage for short- and long-term disabilities.
• Programs for employee health and well-being.