Office Operations Associate

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The Department of Public Instruction (DPI) is the state agency that advances public education and libraries in Wisconsin. Our mission is to advance equitable, transformative, and sustainable educational experiences that develop learners, schools, libraries, and communities in Wisconsin. Working at DPI offers you the opportunity to build on our long‑standing commitment to public education so that students are learning the skills and knowledge necessary to become contributing members of our communities.

At DPI, we are committed to creating an environment where everyone feels safe, supported, and valued. Equity and inclusion are at the core of our organizational values, which include belonging, integrity, love, humility, and honor. These values guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. When employees are respected and valued for who they are and staff are held accountable for demonstrating that respect to others, we believe it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

Our employees enjoy an exceptional employee assistance program that offers a variety of programs and tools to help promote wellness. We have a team‑oriented atmosphere, focus on work‑life balance, and offer flexible work schedules for most positions.

As the Office Operations Associate who additionally supports the WEOP supervisor and staff, this position provides administrative leadership for workshops, meetings, grant reporting, budgeting, and scheduling for multiple WEOP offices. This position is the liaison to regional office associates to ensure consistency and accuracy in WEOP program support. The essential duties performed by this position include but are not limited to:

• coordination of data collection activity;
• maintaining databases;
• preparing and executing mailings and maintaining mailing lists for ongoing projects for state‑funded and federal grant expenditures;
• coordinating statewide and regional events;
• and a wide range of complex activities involving the supervisor and staff.

This position exercises independence and latitude for decision‑making, uses critical collaboration with related staff members, possesses strong organization skills and effective communication skills, and provides responsive customer service. The Office Operations Associate works effectively with diverse individuals and groups.

Starting salary will be $20.63 per hour (approximately $42,910 per year). For current and eligible former State employees, compensation will be set in accordance with the State Compensation Plan effective at time of hire. This position is in pay schedule 02, range 10. A one‑year probationary period will be required.

This position is eligible for a $0.80 per hour night differential for hours worked between 6:00 p.m. and 6:00 a.m., and a $0.80 per hour weekend differential for hours worked on Saturdays and Sundays. Hours that fall during both periods are eligible for both differentials.

This position offers excellent benefits. The State of Wisconsin is a qualifying employer for the federal Public Service Loan Forgiveness Program.

The typical work schedule will be Monday‑Friday approximately 7:45 a.m. – 4:30 p.m. Occasional night/week work will be required.

This position allows for up to 60% remote work within the State of Wisconsin, with the expectation that the employee maintains secure, high‑speed internet access. Remote work from neighboring states may be approved only in very rare and limited circumstances. Please note that remote work arrangements will be based on office coverage needs and may be rescinded at any time based on business needs.

Employees may occasionally be required to report to a Wisconsin work location on short notice.

Occasional overnight in‑state travel is required (at least twice per year). Additional optional out‑of‑state travel is available if assisting with student…