Buyer Assistant

Buyer Assistant Heinen's Grocery Store
• Cleveland, OH, US

Company Overview

Established in 1929, Heinen’s is a leading, family‑owned grocery retailer known for its premium‑quality products and outstanding customer service. Now in its fourth generation of family leadership, Heinen’s operates 24 locations – 19 in the Cleveland, Ohio area and 5 in the Chicago, Illinois market – supported by two distribution warehouses, a food production facility, and a corporate office located in Warrensville Heights, Ohio.

Our culture is rooted in an associate‑first philosophy, placing a strong emphasis on the well‑being, development, and quality of life of every team member. We offer competitive compensation, professional development and leadership training programs, paid time off, and flexible scheduling designed to promote a healthy work‑life balance.

Job Summary

The Buyer Assistant provides comprehensive administrative and clerical support within Heinen’s Inventory Management System (Aldata), assisting Category Managers with daily operational activities. This role works closely with the Marketing team to support the setup, execution, and layout of Heinen’s weekly promotional advertising and customer reward initiatives.

Key Responsibilities

• Enter, maintain, and validate weekly ad and Tasteful Rewards retail price changes.
• Coordinate the creation, setup, and scheduling of weekly Tasteful Rewards email promotions.
• Update and maintain weekly ad pricing within the ADC scan file.
• Ensure data accuracy across internal systems to support product availability and operational efficiency at the store level.
• Set up new items and maintain accurate product information within the Inventory Management System.
• Process and input vendor cost changes into the inventory system in a timely manner.
• Research and resolve “not on file” product discrepancies.
• Collaborate with Warehouse Inventory Control Specialists to troubleshoot and resolve product‑related issues.
• Communicate effectively with store teams to address and resolve product and pricing concerns.
• Compile and distribute holiday ordering schedules for vendors.
• Perform ongoing category‑level data maintenance and system updates as required.

Qualifications

• High school diploma or equivalent (preferred).
• Strong written and verbal communication skills, with the ability to interact professionally across all levels of the organization.
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, Visio, and Teams.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and VLOOKUP functions.
• Exceptional attention to detail with strong organizational and data management skills.
• Demonstrated ability to build collaborative relationships and work effectively with cross‑functional teams.
• Proven ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast‑paced environment.
• Flexible, adaptable, and responsive to changing priorities and business needs.
• Strong time management, critical thinking, and problem‑solving skills.
• Self‑motivated with a high level of accountability, initiative, and sense of urgency.

EEO Statement

Heinen’s, Inc. provides equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local law.

Monday – Friday, 7 AM – 3:30 PM.
This role follows a hybrid schedule requiring three (3) days in the office in Warrensville Heights, OH and two (2) days working from home. 40 hours per week.