Legal Office Administrator

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JOB DUCK IS HIRING A LEGAL OFFICE ADMINISTRATOR

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as a Legal Office Administrator and play a vital role in supporting a busy litigation team. This position ensures smooth operations by managing administrative tasks, coordinating schedules, and maintaining organized case files. You’ll handle document preparation, travel logistics, and billing coordination, allowing attorneys and paralegals to focus on legal strategy. If you thrive in a structured environment, value precision, and enjoy being the dependable backbone behind the scenes, this role offers an opportunity to make a meaningful impact every day.

Schedule:

Monday to Friday from 9:00 AM to 6:00 PM EST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Providing direct secretarial support to litigation paralegals and case teams
• Handling day-to-day administrative tasks to maintain workflow efficiency
• Arranging travel accommodations and preparing itineraries
• Assisting with billing coordination, expense tracking, and time-entry follow-ups
• Communicating with internal departments to relay litigation needs
• Preparing, formatting, and proofreading non-substantive litigation documents
• Organizing and maintaining electronic and physical case files
• Assisting with court filing logistics and e-filing systems under supervision
• Coordinating calendars for depositions, hearings, and meetings
• Reserving conference rooms and vendor services as needed
• Maintaining strict confidentiality and adhering to firm policies and procedures

What We’re Looking For:

• At least two years of experience working remotely.
• Strong organizational and multitasking ability
• Excellent attention to detail and accuracy
• Proficiency in Microsoft Office Suite
• Ability to follow SOPs and structured processes
• Calm under pressure and emotionally steady
• Customer service/secretary experience
• Effective written and verbal communication
• Service-oriented mindset with a collaborative approach
• Confidentiality and discretion in handling sensitive information
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1150 USD to 1220 USD
• Paid time off and holiday pay.
• Referral and annual bonuses.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?
Apply now and make sure to follow all the instructions!

DISCLAIMER:
Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

Seniority level:
Entry level

Employment type:

Full-time

Job function:
Legal, Customer Service, and Administrative

Industries:
Legal Services

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