Executive Assistant

Job title:

Executive Assistant

Office location with Hybrid working:
Four days in Hammersmith

The Executive Assistant role ensures effective support and assistance to Executives. This role is that of a problem solver, someone who is happy to take the initiative and can proactively support the objectives and goals of their Executives and their teams. The role helps create a cohesive working environment for the Execs and their teams and collaborates with other EAs to effectively support and represent Executive Leadership Team (ELT) to the rest of the organisation.

• Managing Executive's schedule, meetings, and events
• Manage Executive's diary, planning of schedule for effective prioritisation
• Organise and manage Executive and their teams
• Collate and communicate Executive's meeting agendas, minutes and follow up on actions
• Supporting ELT with people management and communication
• Support Executive with direct report management e.g., onboarding, leavers, performance reviews, etc.
• Collate agendas for team meetings, take notes and follow up on actions
• Support Executive with cascading information from the Board, ELT and Operational Review meetings
• Administrative support for ELT
• Assist Executive with collating and drafting documents (PowerPoint, Excel and Word), including board slides
• Manage Executive's inbox, if required
• Organize Executive's travel and visa
• Raise purchase requests and orders on behalf of Executive
• Executive Assistants' team responsibilities
• Collaborate to support company events, annual calendar activities and special projects (as agreed by the ELT as a team)
• Lean in to support Operational and Board reviews when there is an EA gap to cover and support other EAs
• Ensure sufficient annual (and other type of) leave cover

• Delivering on time and above expectations.
• Has extensive experience of working at a C suite level Executive Assistant previously in a medium sized fast paced, entrepreneurial organisation
• Has supported Board meeting administration
• Solution focused mindset
• Positive outlook, engaging and proactive
• Unquestionable integrity, able to be a confidante to the two Executives
• Proficient user of Excel, PowerPoint and Word, able to create and modify, graphs, presentations, and tables quickly and professionally
• Enjoys varied challenges, not just routine work, and enjoys supporting a team to be the best they can be

We're in our customer's corner and our vision is to be the UK's most loved and desired broadband provider, that shows the way broadband is done!

Awarded Broadband Provider of the Year 2023 Uswitch Telecoms Awards, as voted for by 20,000 customers, plus Fair Terms Gold Award 2023. We're also very proud to have been awarded Great Place to Work Certification (2022-23) and UK's Best Workplaces for Wellbeing (2022)

Whatever We're Doing – Whether We're Liaising With Property Professionals, Delivering Our Network, Or Installing In a Customer's Home, Going Beyond The Expected Is The Benchmark For Everything We Do. How We Work Is Shaped By Our Three Culture Principles

• We work smarter, together
• We stay focused
• We strive for excellence

• Competitive salary
• Global Remote working for up to 2 week per year for those who are able to work remotely
• 25 days' paid holiday increasing each year, to a max of 35
• Extra days off for your birthday, moving home, wedding/civil partnership and to volunteer
• Private medical Insurance provided by AXA health
• Life assurance giving you cover of 4 times your base salary
• Partnership with the Kings Trust
• Our pension scheme matches your contributions up to 4%
• Retail offers — discounts from hundreds of recognisable brands
• Free Hyperoptic broadband if you live in a Hyperoptic area
• Enhanced pay for new parents

We're committed to providing equal opportunities to all applicants and employees. In fact, this is at the heart of our culture and values. We welcome applications from candidates from all walks of life.

• You apply
• We carefully review your application
• We'll get back to you — even if it's a no (for now)