Administrative Assistant II

Administrative Assistant/ Scheduler

Location: Antioch, CA
Schedule: Full-Time | Non-Exempt
Department: Intensive Home Based Services
Reports To: Core Program Manager
Pay Range: $21.00 per hour

✨ Make a Meaningful Impact
Aspiranet, one of California’s leading nonprofit organizations supporting children, youth, and families, is seeking a detail‑oriented and highly organized Administrative Assistant II / Scheduler to support our team.

This role is essential to ensuring smooth program operations, timely coordination of services, and a welcoming, professional environment for staff, clients, and community partners. If you thrive in a fast‑paced setting, enjoy supporting mission‑driven work, and take pride in keeping systems running seamlessly, we’d love to meet you.

Founded in 1975, Aspiranet is a mission‑driven organization dedicated to helping families thrive. We provide a continuum of care across California through six service divisions:
Foster and Adoption, Transitional Aged Youth, Residential, Intensive Home-Based Services, Behavioral Health, and Family and Community. Every role at Aspiranet contributes to something greater: building a future where every child is loved, every family supported, and every individual equipped to succeed.

The Administrative Assistant II / Scheduler provides essential administrative and operational support to ensure the program functions efficiently and effectively. This role coordinates assessments and intakes, manages office operations, maintains accurate records, supports HR‑related processes, and serves as a key point of contact for staff, clients, and visitors.

• Scheduling & Coordination
  • Schedule assessments and intakes
  • Maintain conference and meeting room calendars
  • Coordinate services and support program logistics
• Office Support & Reception
  • Provide general reception and operate a multi‑line phone system
  • Manage incoming and outgoing mail
  • Maintain office supply inventory and place orders
  • Ensure office spaces are clean, stocked, and welcoming
• Administrative & Program Support
  • Enter assessment data and generate accurate database reports
  • Manage filing systems, scanning, copying, and annual archiving
  • Prepare meeting minutes, correspondence, and written summaries
  • Support onboarding/offboarding and ongoing HR administrative tasks
  • Prepare materials for monthly safety meetings
  • Perform periodic file audits and ensure compliance with documentation standards
• Fiscal & Technical Support
  • Manage and reconcile petty cash
  • Process fiscal fund requests and vendor invoices
  • Serve as local technical support for agency equipment
• Professionalism & Communication
  • Maintain confidentiality in compliance with HIPAA and agency policies
  • Demonstrate cultural sensitivity and professional boundaries
  • Represent Aspiranet with integrity and uphold agency values
  • Perform additional duties as assigned by the Core Program Director

• Minimum two years of experience in clerical or business office operations
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Experience in a Windows‑based environment, including communication software
• Strong organizational skills with the ability to prioritize multiple tasks
• Ability to meet deadlines and manage workload independently
• Competence with standard office equipment (copier/printer/scanner/fax, postage meter, etc.)
• Meets all state‑required employment conditions, including:
  • DOJ fingerprint and Child Abuse Index clearance
  • TB/Health physical
  • Valid CA Driver’s License and acceptable driving record (if driving is required)

• Office‑based role within a supportive program environment
• Full‑time schedule with occasional flexibility based on program needs
• May require limited travel for meetings, training, or collaboration

• Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
• Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more
• Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid…